Use Microsoft Word to Create Blog Posts

Take advantage of integration with popular blogging platforms

Tattooed girl with glasses at desk with laptop.

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If you're new to blogging, you might be struggling with the editor that accompanies your blogging platform. Well, good news: you don't have to use it. Instead, you can use Microsoft Word, which many people are familiar with, to compose your blog posts.

This article applies to Word 2019, Word 2016, Word 2013, Word 2010, Word for Office 365, and Word Starter 2010. 

Use Microsoft Word to Draft the Post

The simplest way to create a blog post in Word is to create it, then copy and paste your draft from Word into your blog platform's editing interface.

Because Word creates some formatting that can be difficult to convert to HTML, you might have some issues with the way the text appears. If that's the case, take the extra step of pasting the text you created in Word into an intermediary text editor like Google Docs or Notepad, and then copy and try again to paste into your blog platform's editor.

Another option is to use an HTML cleaning tool like HTML Cleaner, which strips out the extra formatting from Word.

Make Blog Posts Directly From Microsoft Word

A more direct way to use Word to publish your blog posts is to link Word to your blog account. Here's how to do it.

  1. With Word open, select File > New > Blog post. If required, select Create.

    If you don't see the Blog post template, perform a search using the search bar at the top of the screen.

    Microsoft Word with New Document gallery displayed
  2. In the Register a Blog Account dialog box, select Register Now. The information you provide in the following steps is needed for Word to post to your blog.

    If you don't see this dialog box after opening a new blog post template, on the ribbon, on the Blog Post tab, in the Blog group, select Manage Accounts > New.

    Microsoft Word with Register a Blog Account dialog box displayed
  3. In the New Blog Account dialog box, use the drop-down menu to select your platform. Select Next.

    Microsoft Word with New Blog Account dialog box displayed
  4. In the New Account dialog box, enter the information requested, including the blog's URL, your user name, and your password. Use the same user name and password that you use to log into your blog. If you're not sure how to fill out the URL section, see Microsoft's help with blogging in Word.

    You can optionally select Picture Options to decide how images should be uploaded to your blog through Word: use your blog provider's image hosting service, pick your own, or choose not to upload images through Word.

    When you're ready for Word to attempt an initial sign-on to your account, select OK.

    Microsoft Word with New Account dialog box displayed
  5. If registration is unsuccessful, you may need to repeat the steps. Or you may need to associate Word with your blog account from your blog account's settings. This option is typically found in the Admin or Dashboard area of your blog's settings. It might be labeled Remote Publishing or something similar.

How to Write, Publish, Draft, or Edit Blog Posts

Once you have Word linked to your blogging platform, you can draft your blog post. To do so, write your text within the Blog post template.

Writing in Word's blog mode is more streamlined than in regular Word. You'll notice there are fewer tools. However, the number of features are probably more than are offered in your blog's editor and are in a format you may be more familiar with.

  1. To post to your blog, select either Publish or Blog Post > Publish, depending on your version of Word. 

    Microsoft Word in blog post mode
  2. To save the post as a draft, select the small arrow beneath Publish, and select Publish as Draft. In older versions of Word, select Blog Post > Publish as Draft.

  3. To edit a blog post in Word, select File > Open choose an existing post. For some versions of Word, choose Blog Post > Open Existing, and select the blog post.

    Microsoft Word with Open screen displayed