Working With Hidden Text in Word Documents

Use the hidden text feature to print different versions of a document

Man hiding in filing cabinet reading document with magnifying glass

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The hidden text feature in Microsoft Word allows you to hide text in a document. The text remains a part of the document, but it doesn’t appear unless you choose to display it.

Combined with printing options, this feature can be handy for several reasons. The most obvious is that you can print two or more versions of a document from one file. In one, you can omit portions of text by hiding them. There's no need to save two copies on your computer.

These instructions work for all desktop versions of Word since Word 2013.

How to Hide Text in Word

To hide text in a Microsoft Word document on a Windows computer:

  1. Highlight the portion of text that you want to hide in the Word document. Right-click the highlighted text and select Font.

    Font menu item in Word
  2. Right-click the highlighted text and select Font.

  3. In the Effects section, check the box next to Hidden.

    Hidden checkbox in Word
  4. Click OK.

How to Show Hidden Text in Word

To show the text, you merely reverse the process. Because you can't see hidden text, select the entire document by pressing Ctrl+A, then right-click on any text and select Font to open the dialog box that allows you to un-check the hidden-text feature.

How to Print Hidden Text in Word

You can print the document with or without the hidden text.

  1. Click File > Options.

  2. Select Display in the Word Options screen.

  3. In the Printing options section, place a check in the box next to Print hidden text to print out the document including the hidden text.

    Print hidden text option in Word
  4. Click OK.

Remove the check to print the document without including the hidden text.