How to Use the Comments Feature in Microsoft Word

Learn to collaborate with others in cloud-based documents

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The ability to add comments to Microsoft Word documents is one of the program’s most useful features. In multi-user environments, it provides an easy and effective way to collaborate and comment on document drafts. But, even single users find the feature handy for adding notes and reminders. Here's what you need to know about comments, including how to delete, hide, or print them.

This article applies to Word for Office 365, Word for the web, Word 2019, Word 2016, Word 2013, Word 2010, and Word 2007.

How to Enter a New Microsoft Word Comment

  1. Highlight the text you want to comment on.

  2. Open the Review ribbon and select New Comment.

    Leaving a new comment in Microsoft Word 365
  3. Type your comment in the field that appears in the right margin. It contains your name and a time stamp that's visible to others.

    Screenshot of a comment in Microsoft Word 365
  4. If you need to edit your comment, just click on the comment box and make the change.

  5. Click anywhere in the document to continue working.

Keep in mind other people can change the comments you leave in a document if they have edit access.

How to Delete, Hide, Reply, and Print Comments

Once you start a comment thread inside a Word document, you can choose to delete, hide, print, or reply to it. Here's how:

Deleting a Comment

To delete a comment, right-click on it and select Delete Comment. Or you can select it and click on the Delete Comment button in the Review pane.

Screenshot of the Delete Comment option in Microsoft Word 365

Hiding All Comments

You can hide a document's comments by opening the Review ribbon, selecting the Show Markup drop-down menu, and unchecking Comments.

Older versions of Word 2016 and 2013 let you hide existing comments temporarily by choosing No Markup in the Display for Review box.

Screenshot of the Show Markup menu in Microsoft Word 365

Replying to Comments

If you want to reply to a comment, select the Reply icon underneath it or right-click on it and choose Reply to Comment.

Screenshot of a comment reply in Microsoft Word 365

Printing the Document Without Comments

To print the document without comments, go to the Review ribbon and select No Markup. Then, print the document as normal.

Screenshot of the No Markup option in Microsoft Word 365