How to Use the Comments Feature in Microsoft Word

Learn to collaborate with others in cloud-based documents

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The ability to add comments to Microsoft Word documents is one of the program’s most useful features. In multi-user environments, it provides an easy and effective way to collaborate and comment on document drafts. But, even single users find the feature handy for adding notes and reminders. Here's what you need to know about comments, including how to delete, hide, and print them.

Instructions in this article apply to Word for Office 365, Word 2019, Word 2016, Word 2013, Word 2010, Word 2007, and Word Online.

How to Enter a New Microsoft Word Comment

To add a comment to a Word document:

  1. Highlight the text you want to comment on.

  2. On the ribbon, go to the Review tab and select New Comment.

    A Word document with the New Comment button highlighted
  3. Type your comment in the field that appears in the right margin. It contains your name and a time stamp that's visible to others.

    A Word document with a comment box highlighted
  4. To edit your comment, click the comment box and make the change.

  5. Click anywhere in the document to continue working.

Other people can change the comments you leave in a document if they have edit access.

How to Delete, Hide, Reply, and Print Comments

Once you start a comment thread inside a Word document, you can choose to delete, hide, print, or reply to it.

Delete a Comment

To delete a comment, right-click on the comment and select Delete Comment. Or select the comment and, in the Review pane, select Delete Comment.

A Word document with the Delete Comment buttons highlighted

Hide All Comments

To hide a document's comments, go to the Review tab, select the Show Markup drop-down arrow, and uncheck Comments.

To hide existing comments temporarily in Word 2016 and Word 2013, choose No Markup in the Display for Review box.

Word with the Show Comments option highlighted

Reply to Comments

To reply to a comment, select the Reply icon underneath the comment or right-click the comment and choose Reply to Comment.

Word document with the Reply to comment button highlighted

Print the Document Without Comments

To print the document without comments, go to the Review tab and select No Markup. Then, print the document as normal.

Word document with the No Markup option highlighted