What to Include in a Remote Work Proposal

Pregnant lady works from her home office
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A remote work proposal is a written request to work from home (or another virtual office location outside of the corporate office). Detailed remote work proposals can help convince your supervisor or employer to allow you to telecommute, at least part time. Write the proposal from your employer's perspective and answer any questions or concerns about your not being physically at the office.

Your Remote Work Proposal Should Include:

  • Description of the proposed work plan, with details on the length of the plan and proposed trial period: For example, "I would like to explore the possibility of performing my duties as web developer from my home office for three days a week. I propose that we can do a three-month trial telecommuting arrangement starting on March 1st and then evaluate continuing that work arrangement based on my productivity and quality of work."
  • Extenuating circumstances for the request, if they exist: If you have pressing reasons why you need to work from home, go ahead and mention them; if not, don't make them up.
  • Advantages to the department and company: State how telecommuting will benefit the company (for example, cost savings, increased employee productivity, and greater employee morale). Reinforce that you have been a valuable staff member and that you believe you can maintain or even increase your productivity and work quality from home, where there are fewer distractions than at the office. If your company already has a telecommuting policy, incorporate facts about it here.
  • Proposed schedule and plan for communication: Indicate whether your current schedule will stay the same or not and any effect it may have on workflow. For example, note if you will be in the office on days when regular meetings tend to happen or if you will be available for meetings on other days in person or via conferencing technologies. Assure your employer that you will remain available from home during regular business hours for keeping in touch with your supervisor, co-workers, and customers.
  • Work address description, location, and phone number: Describe your remote workspace, emphasizing the ways in which it ensures privacy, allows freedom from interruptions, minimizes distractions, and enhances focus. Provide the address and phone number(s) where you will be reachable.
  • Equipment and resources: Outline your current equipment setup and what the company might need to provide. For example, my home office is fully equipped with everything needed to perform my job efficiently and effectively: broadband internet access, computer, and second telephone line. I propose to use the company's established VPN setup to connect to my office desktop and transfer files securely over this network." Mention any hardware or software needed for your specific job duties.
  • Additional assurances: Include any facts about your job that are suited particularly well to telecommuting and your strategies for staying productive and accountable. For example, you might mention emailing weekly status reports and maintaining availability through instant messaging