How to Use Google Drive to Store and Backup Files

Mobile application of cloud storage
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No, Google Drive isn't Google's self-driving car. Google Drive started as virtual storage space (a product that was rumored since about the time Gmail was launched). There were a few hacks to take advantage of the storage space in Gmail as a way to store backups of files in the cloud.

The rumored app was referred to as " Gdrive." Meanwhile, cloud storage systems were introduced by other companies, including Microsoft. In April 2012, the rumor finally came true and Google introduced Google Drive.

What exactly is Google Drive? It's an online and offline storage system with word processing power. You get both the online word processing, spreadsheet, and presentation tools and the convenience of a virtual folder on your computers that you can simply drag and drop files to sync between laptops, tablets, and mobile phones. There are a few quirks with using Google Drive, so here's a run-through.

Installing Google Drive

Go to, and follow the instructions. You'll download the Google Drive app that will allow you to create a virtual folder on your desktop. You can download the Google Drive app to any laptops, desktops, tablets, or phones.

The Google Drive app works on:

  • Windows 10
  • Windows XP
  • Windows Vista
  • Windows 7
  • Mac OS 10.6
  • Mac OS 10.7
  • Android 2.1 and above
  • iOS 3.0 and above

You can also access Google Drive from the web on a bunch more devices and browsers, though you lose the convenience of a virtual folder.

How to Use Google Drive

For the most part, using Google Drive is just like using Google Docs when you're on the Web. You can share directly to Google+ from Google Drive if you wish, and the folders that Google Drive calls collections are back to being called folders. The left side menu has My Drive instead of a home menu.

When you've installed the Google Drive app, you have what appears to be a folder on your computer desktop. You can drag and drop files into the folder, and your activity will be synced with the Web and available on any computer or mobile device you're syncing with Google Drive.

That means your files will be downloaded into that folder and uploaded back to the cloud every time you make a change. You can't use the desktop folder as anything other than a folder, though. You can't convert files or share to Google+ from it.

Your phone is too small to allow 15 gigs worth of files to be downloaded onto it at all times, so the mobile version of the app is more like a bookmark to quickly download the files rather than a copy of the files themselves. If you find that your desktop is running out of space, you can adjust your settings to only sync selected folders or files. 

Storage Limits

Google Drive does not grant you infinite storage. You're currently limited to 15 gigs of free storage, or you can pay a monthly fee to add to that storage space.  If you're over your limit, you can still access your files, but you won't be able to add any more of them until you're back under the limit. Syncing stops, too, so you'll need to sort out any storage issues quickly.

This is the tricky part. You actually have more than 15 gigs of storage space. Files and folders you convert to Google Docs format don't count against your limit, but other files still do. It's in your best interest to convert Word files to Google Docs format whenever possible. If you need to edit a file using a desktop editing program, you can export the file back to Word or another format. 

Converting Files

From Google Drive on the web, right-click on a file and select the appropriate option to convert the file to Google Docs format. Files you can convert include Word, Excel, OpenOffice, PowerPoint, and more.

Google Drive Alternatives

Google Drive isn't the only virtual storage app out there. Dropbox, Microsoft OneDrive, SugarSync, and other services offer very similar features, but Google Drive will no doubt increase the competition and features they offer in the future.