Software & Apps MS Office 194 194 people found this article helpful How to View Mail Grouped by Conversation Thread in Outlook Keep Outlook email conversations in order by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on September 18, 2020 reviewed by Jerrick Leger Lifewire Tech Review Board Member Jerrick Leger is a CompTIA-certified IT Specialist with more than 10 years' experience in technical support and IT fields. He is also a systems administrator for an IT firm in Texas serving small businesses. our review board Article reviewed on Mar 04, 2020 Jerrick Leger MS Office Outlook Word Excel Powerpoint Tweet Share Email Instead of searching for all of the messages belonging to a conversation in multiple folders such as your Inbox, archive, and Sent Mail folders, have Outlook do the organizing and group together messages that belong to the same conversation. Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; and Outlook for Microsoft 365. Maddy Price / Lifewire View Mail Grouped by Conversation Thread in Outlook Outlook collects messages in a conversation from multiple days and folders, then it displays them all together. Start Outlook and go to the View tab. In the Messages group, select Show as Conversations. To enable conversation view for the current folder only, select This folder. Or, to apply conversation view to all your Outlook folders immediately, select All mailboxes. Include Your Sent Mail (And Other Folders) in Conversations Set Outlook to group messages in the same folder and draw from other folders, including Sent Items. Start Outlook and go to the View tab. In the Messages group, select Show as Conversations. Select Conversation Settings. Select Show Messages from Other Folders. How Does Conversation View Work? Conversations show as an arrow to the left of the most recent message in the conversation. To see the other messages in the conversation, select the arrow to expand the thread. Select the arrow a second time to hide the thread. Unread messages appear in bold; any collapsed conversation with at least one unread message appears in bold, too. To streamline conversations, have Outlook remove redundant, quoted messages; for irrelevant threads, Outlook can also delete future messages automatically. Other Conversation View Settings The Conversation Settings menu has a few more choices: Show Senders Above the Subject: Outlook displays From: names first followed by the Subject lines in a thread. When this option is off, Subject lines are above sender names.Always Expand Selected Conversation: Outlook messages are expanded to display all the emails in a conversation when you open the conversation.Use Classic Indented View: Outlook displays threads in a list that has replies indented below the messages they answer. When this option is off, threads are shown as a flat list. 'Show as Conversations' Is Grayed Out. What Can I Do? Outlook can group conversations by thread only when the emails in a folder are sorted by date. If the messages are arranged another way, Show as Conversations is grayed out and unavailable to check. To change the view to enable Conversations: Go to the View tab and select Change View. Select Save Current View As a New View. Enter a name for the view that will help you recognize the view's settings, then select OK. In the Arrangement group, select Date. Your emails are arranged in date order and you can view messages as conversation threads.