Using Free Add-ins to Rename Bookmarks in Microsoft Word

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Bookmarks make navigating through your Word document so much easier. You can simply use the bookmarks to access different parts of your document with the click of a button. While Microsoft Word lets you add and remove bookmarks, what about renaming them? Here’s how to sneak past this Microsoft Word flaw and change the names of your bookmarks.

The Basics of Addins

While Microsoft Office Word 2013 is already chock full of great tools that you can use to make your life easier, it also has the ability to integrate many other “Add-ins” and Apps, which you can use to boost productivity. We want to begin by explaining what an Add-in is. They are small programs that are installed within larger programs and are used to add some new form of functionality to that program.

There are literally hundreds of Applications that you can choose from. It is important, however, to remember the drawback of installing Add-ins. When you install Add-ins your startup time will increase, meaning that it will take longer to open the program. If you have a computer with lots of RAM, you don’t need to worry about this.

Getting Started

Let’s say that your bookmarks are boringly named Bookmark1, Bookmark2, and so on. Now you want to rename them with a more detailed name. With Bookmark Tool, a free add-in, you can rename your bookmarks and more! First, you need to download the Bookmark Tool and extract it. The extracted file is just a Word document with macros that improve bookmark functionality.

Note: The extracted files are in Word 2003 format and earlier, but they still function in Word 2007 and up.

Developer Tab

Next, enable the “Developer” tab on the ribbon and click it. Then go to “Add-ins” and then “Word Add-ins.” On the Templates and Add-ins menu, go to the “Templates” tab and hit “Add.” The “Add Templates” box will allow you to browse for the folder with the extracted files (it will be called Click it and hit “OK.”

Now that extracted file will be in the “Global templates and add-ins” list. Make sure it is selected and hit “OK” to close the Templates and Add-ins menu.

Note: To disable an add-in temporarily, uncheck the add-in option on the menu before hitting “OK.”

Microsoft Word disables macros by default since many macros contain harmful malware. You will be notified with a security warning message box if Microsoft Office detects a macro. We know for a fact that these extracted template files we’re working with are secure, so you can hit “Enable Content” to run the file.

Add-ins Tab

The “Add-ins” tab should be added to your ribbon. Click it and go to “Custom Toolbars” and “Open Bookmarker.” This will open the Bookmark Tool menu, which shows all the bookmarks in your open document. Select the bookmark you want to rename and choose the “Rename selected bookmark” option.

Note: You can also browse for bookmarks if the one you want isn’t listed.

Now, put the new bookmark name into the edit box and hit “Rename.” Continue this method if you want to rename other bookmarks as well. When you’re all finished, just hit “Close” in the Bookmark Tool menu.

Another way to access your bookmarks is by going to “Insert” → “Links” → “Bookmark” to open the Bookmark menu box. Here, you will see all of your bookmarks, including the ones you just renamed. While you can still jump to different bookmarks, you can’t perform the tasks that the Bookmark Tool menu box allows you to do.

While the Bookmark menu box is open, you can highlight a bookmark and add new ones to ​your document. You can also edit the names of your bookmarks. By using the Add/Rename Bookmark option, you can modify existing bookmarks, or create new ones. The spinner arrow allows you to move the bookmarks around and delete bookmarks without affecting the text range. Thanks to the Bookmark Tool add-in, you have new features at your fingertips.