How to Organize Word Documents With Tags

Tags make finding and organizing your documents easier

Paper notes attached to chalkboard

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You can add tags, or keywords, to Microsoft Word documents to make them easier to find again later. By default, when you save a Word document, there are no tags saved along with it, but you can add your own before or after you make the document.

For example, maybe you have two dozen research projects on a flash drive, each with a non-descriptive or nearly identical file name like project.docx, otherdocument.docx, otherdocument1.docx, etc. If you need to quickly find the one that's for your Biology class, you could search in that folder for the "Biology" tag to find the document you need.

This guide applies to Word 365, Word 2019, Word 2016, Word 2013, and Word 2010.

How to Add Tags to Word Files

Here's how you can add tags to a Microsoft Word document:

  1. Go to File > Save As > Browse. Word 2010 users only need to go to File > Save As.

    Screenshot of the Browse option in Word 365
  2. Choose where to save the document and write a name for it.

  3. Select Add a tag and type the desired keywords into the field. Word will automatically place a semi-colon at the end so you can add multiple tags if you wish to do so.

    Word might recommend tags for you as you type. You can select them and/or use your own custom tags.

    Screenshot of tags added to a document in Word 365
  4. Save your document.

How to Add Tags via Windows Explorer

You can add tags to a Word document even if you don't have the app installed. Here's how:

  1. Find the Word document in Windows Explorer.

  2. Right-click it and choose Properties.

    Screenshot showing how to add a tag to a document in Windows Explorer
  3. Open the Details tab.

  4. Click next to Tags and enter the keywords.

    Screenshot showing how to add a tag to a document in Windows Explorer
  5. Select OK to save the tags and close the dialogue box.

How to Edit or Remove Word Document Tags

Once you've added tags, you can edit or remove them using the same methods described above. You can also choose to remove all tags from a Word file using the following steps:

  1. Locate the document in Windows Explorer.

  2. Highlight it, right-click, and choose Properties.

  3. Select Remove Properties and Personal Information at the bottom of the Details tab.

    Screenshot depicting how to remove tags from a Word document
  4. Select Remove the following properties from this file and check the box marked Tags.

    Screenshot showing how to remove tags from a Word document
  5. Select OK to save the changes and close the dialogue box.