How to Set Up Email Signatures in Mail for Windows 10

Add HTML and images to your signature in Mail for Windows 10

What to Know

  • Open mail app > select Settings > Signature > turn on Use an email signature > select account > enter signature.
  • Use the toolbar above the text field to add links, images, and formatted text to your signature.

This article explains how to set up an email signature in Mail for Windows 10. Instructions apply exclusively to the Mail app for Windows 10.

How to Add a Signature to Mail for Windows

If you have more than one email account set up in Mail for Windows, create separate signatures for each account, or use the same signature for all your accounts.

Specific account signatures can be turned on and off, but if you turn off your signature (for one account or all accounts), you will not be able to add that signature to any new email messages manually.

To change the default signature appended to emails:

  1. Open Mail for Windows.

    Type mail in the Windows 10 search box and press Enter to open Mail for Windows 10 quickly.

  2. Select Settings (the gear icon), which is at the bottom of the navigation pane on the left side of the screen.

    Gear icon in WIndows 10 Start menu
  3. Select Signature in the Settings pane on the left.

    The Signature menu item in Windows 10
  4. Select the Use an email signature toggle switch to turn it to the On position.

    Use an email signature toggle button
  5. Select the Apply to all accounts checkbox to apply the same signature to all multiple email accounts in Windows Mail. Alternatively, if you only want to add a signature to emails sent from one specific email account, choose the Select an account and customize your signature dropdown arrow and select the account you want to change.

    Apply to all accounts option in Email signature dialog
  6. In the text box, enter the email signature. The default text is "Sent from Mail for Windows 10." Overwrite this text to change it.

    Replaced email signature in Windows 10
  7. Select Save.

When you compose a new email in Mail for Windows, your signature automatically appears at the bottom of the message.

Example of signature in the body of an email in Windows 10

How to Add Images and Formatting to Signatures

Originally, Mail for Windows 10 only supported plain text signatures. Now, it's possible to use different fonts and add images to signatures without a workaround. Use the toolbar above the text field to add links, images, and formatted text to your signature. You can even include emojis.

Add Pictures button in Windows 10 Mail signature dialog

Tips for Making Your Email Signature

When you style your email signature, keep it simple. A suitable signature includes:

  • A few lines of text (no more than four or five)
  • Simple text styling with few colors
  • A small image or logo
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