How to Set Up and Use Email Signatures in Mail for Windows 10

Add HTML and images to your signature in Mail for Windows 10

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It's possible to add custom signatures to messages you send from your Mail for Windows accounts. Learn how to automatically include text, HTML, and even images at the end of any email you write.

Instructions in this article apply exclusively to the Mail app for Windows 10.

How to Add a Signature to Mail for Windows

If you have more than one email account set up in Mail for Windows, you can create separate signatures for each account, or you can use the same one across all your accounts. To change the default signature appended to emails:

  1. Open Mail for Windows.

  2. Select the gear in the lower-left corner to open the Settings.

    Select the gear in the lower-left corner to open the Settings.
  3. Select Signature from the Settings menu.

    Select Signature from the Settings menu.
  4. Make sure Use an email signature is enabled.

    Make sure Use an email signature is enabled.
  5. Check the box beside Apply to all accounts, or select an individual account from the drop-down menu.

    Check the box beside Apply to all accounts, or select an individual account from the drop-down menu.
  6. Enter the desired email signature in the text field. The default text set by Microsoft is "Sent from Mail for Windows 10." Overwrite this text to change it.

    Enter the desired email signature in the text field.
  7. Select Save.

When you compose a new email in Mail for Windows, your signature will automatically appear at the bottom of the message.

When you compose a new email in Mail for Windows, your signature will automatically appear at the bottom of the message.

How to Add Images and Formatting to Signatures

Originally, Mail for Windows 10 only supported plain text signatures. Now, it's possible to use different fonts and add images to signatures without relying on cumbersome workarounds. Use the toolbar above the text field to add links, images, and formatted text to your signature. You can even include emojis.

Use the toolbar above the text field to add links, images, and formatted text to your signature.

Tips for Making Your Email Signature

When you style your email signature, try to keep it simple. A suitable signature might include:

  • A few lines of text (no more than four or five)
  • Simple text styling with few colors
  • A small image or logo