How to Use Gmail With DropBox Add-On

Integrate Gmail with Dropbox on mobile and PC without leaving Gmail

Dropbox is an online, personal cloud storage service that allows you to store and share files, including documents and photos. Dropbox also has a Gmail add-on that makes the entire process of saving and sharing files through email much faster and simpler by giving you access to your Dropbox files right from your Gmail inbox. You can also quickly save attachments directly to Dropbox, without switching windows or apps. 

The major advantage of sharing files through Dropbox, rather than Google Docs, is that with Dropbox you are sharing a link, rather than adding the attachment. Eliminating attachments saves valuable space in your Google account.

You can use the Dropbox Gmail add-on whether you're working on a Windows, Macintosh, or Linux operating system. You can also access the Dropbox Gmail add-on within the Gmail app on both Android and iOS devices. 

Here's how to get started:

How to Enable the Dropbox For Gmail Add-On

Start by activating the Dropbox for Gmail Add-on.

  1. While on your computer, open Gmail, click + on the right sidebar, located halfway down the screen within your inbox. Click Get Add-ons.

    Plus button for Gmail add ons
  2. A pop-up window will appear showing available add-ons. If Dropbox does not immediately appear, use the Search button to find Dropbox. Click Dropbox to initiate installation. 

    Dropbox add-on icon in G Suite Marketplace
  3. Select Install. You will be asked to log into your Dropbox account. 

  4. Once the add-on is enabled, you will see the Dropbox logo on the right side of your Gmail inbox screen, halfway down, just above the +. 

    Dropbox icon in Gmail window

Saving an Attachment to Dropbox with the Gmail Dropbox Add-On

Now that you have the Dropbox for Gmail add-on installed, you can begin to use the add-on to attach files to your emails. Here's how to do it.

  1. Open an email that includes a file attachment (s) in your Gmail account. Click the Dropbox icon in the right-hand sidebar.

  2. The application will quickly scan the email to find the attachment. Once the pop-up window appears, on the right side of the window, you will see the attachment, including details and the name of the file. Select which file(s) you’d like to save to Dropbox. 

    Attachement from Dropbox on Gmail
  3. Once you've clicked on the attachment, your Dropbox files and folders will appear. Click the folder location that you want to save the file. Or, create a new folder by clicking +.

  4.  Click Save.

    Save button in Dropbox pane in Gmail
  5. Once your files are saved, you can locate them by opening your Dropbox account in your browser. From there, you can move, share, delete and manage your files, and also check your storage limits, which we will discuss later. 

Sharing Files Through Dropbox With the Gmail Add-On

You can also share files from your Dropbox account when composing a Gmail message.

  1. From your Gmail account inbox, click the + in the top left side of the page to begin to compose your email.

    Compose button (Plus icon) in Gmail
  2. In the compose window, you will see the Dropbox icon at the bottom of the email.

    Dropbox icon in compose window
  3. Click the Dropbox icon to see a pop-up window of your Dropbox files and folders.

    Screenshot of Gmail inbox with Dropbox files
  4. Select the file you would like to share, and click Insert Link. 

Saving Files With the Mobile Version of Dropbox Gmail Add-On 

Once you have integrated Dropbox and Gmail on your desktop, the Dropbox icon will show up within the Gmail app on both Android and iOS devices. The first time you open your Gmail inbox on your mobile device, you will see the Dropbox icon at the bottom of your screen as an available add-on. Tap the Dropbox icon to sign in to your Dropbox account. 

Saving a Gmail Attachment to Dropbox on Android

  1. To save an attachment in a Gmail message to Dropbox, open the email message and double-tap the attachment at the bottom of the message.

  2. A menu will appear at the bottom of the screen, including a Dropbox icon.

    Dropbox PDF Viewer plugin on Android
  3. Tap the Dropbox icon to take you to the Dropbox page where you can select the file where you would like to save the attachment.

Sending a Dropbox file From the Gmail app on Android

  1. Tap the compose pencil at the bottom right within the Gmail app, and then tap the paperclip on the top right of the screen, and then Attach file.

  2. A menu will appear on the side, with Dropbox at the bottom.

    Dropbox button in Gmail on Android
  3. Tap Dropbox to see a list of your folders and files.

Sending a Dropbox file From the Gmail app on iOS

  1. Download the iOS Dropbox app, and sign into your account.
  2. From the Dropbox app tap the file or folder you would like to share.
  3. On the next screen, tap Share, at the upper left-hand side of the screen.
  4. A window will pop up at the bottom of the screen asking you to enter an email, name or group to share the file.
Dropbox on iOS

Limiting Who Can Edit and Who Can View

When you share files and folders with Dropbox, you can customize whether recipients have the ability to edit or view your files.

  1. To set permissions on your computer, open Dropbox, and scroll the list of folders. As you hover over the name of a folder, a Share button will appear on the right side of the screen.
  2. Click Share.
  3. Click the dropdown menu that appears and select the recipient, and chose Can Edit, Can View or Remove.

How Much Can You Store On Dropbox? 

A Dropbox Basic account is free and includes 2 GB of space. Your space includes your folders and files, along with any files and folders that are shared with you from other Dropbox account holders. When files are shared with you, these files count toward your storage limit. 

Dropbox Plus is a paid subscription that includes 1 TB of space. Pricing depends on your billing country and which subscription plan you choose.

To check the amount of storage you have used, check your Dropbox account page. The bar under your email address shows the remaining Dropbox space. 

Traffic Limits

In addition to Storage space, Dropbox also imposes Traffic Limits. Shared links and file requests are automatically banned if they generate unusually large amounts of traffic. Link traffic can add up quickly if you share the file with a large number of recipients that download the file multiple times. Each download counts toward the limit, even if it is done by the same recipient. If you publish the link on social media, the number of downloads can grow exponentially very quickly. 

The Dropbox Basic, free account traffic limits are: 

  • 20 GB per day: The total amount of traffic that all of your links and file requests combined can generate
  • 100,000 downloads per day: The total number of downloads that all of your links combined can generate.

Dropbox Plus, Professional, and Business accounts:

  • 200 GB per day: The total amount of traffic that all of your links and file requests combined can generate
  • There's no daily limit to the number of downloads that your links can generate

Even if your links or file requests are banned, you will still have access to your Dropbox account and all your files.

Safeguards for lost devices

In the event that you lose your device, or if your Dropbox account has been hacked, Dropbox includes a Remote Wipe.

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