Software & Apps MS Office How to Use AutoText in Microsoft Word Make it easier to retype text you constantly use in your documents By James Marshall Writer James Marshall is a pro journalist who covers technology and computer troubleshooting. He is also skilled with Microsoft Word, Apple Pages, and other word processors. our editorial process James Marshall Updated February 27, 2020 MS Office Word Excel Powerpoint Outlook Tweet Share Email AutoText is an easy way to speed up document creation in Microsoft Word. Use AutoText to automatically insert predefined text in documents such as datelines, salutations, and more. It can also handle larger chunks of text, like headings, signatures, and paragraph formatting. Here's how to use it in your work. Instructions in this article apply to Word for Office 365, Word Online, Word 2019, Word 2016, Word 2013, Word 2010, and Word 2007. Lifewire / Lisa Fasol How to Use Word's Existing AutoText Entries Word includes some predefined AutoText entries. Insert your name or a dateline, for example. Here's how: Select the Insert tab. In the Text group, select Quick Parts > AutoText. Select one of the predefined AutoText entries to add it to your document. To add a dateline, go to Insert > Date and Time and choose a template. How to Create Your Own AutoText Entry If the predefined AutoText entries don't suit your needs, create your own entries and insert these entries into documents. Here's how: Select the text in your document you want to make into a reusable snippet. Press Alt+F3. Fill out the information in the Create New Building Block dialog box. You can leave most of the default options as-is, but give the AutoText entry a unique and descriptive name. Select OK. The new AutoText entry is available to add to your document.