How to Use AutoText in Microsoft Word

Make it easier to retype text you constantly use in your documents

Typing on a keyboard.
Typing on a keyboard.

Ghislain & Marie David de Lossy / Getty Images

AutoText is an easy way to speed up document creation in Microsoft Word. It allows you to automatically insert predefined text in your documents, such as datelines, salutations, and more. It can also handle larger chunks of text, like headings, signatures, and paragraph formatting. Here's how to use it in your work.

This guide applies to Word for Office 365, Word for the web, Word 2019, Word 2016, Word 2013, Word 2010, and Word 2007.

How to Use Word's Existing AutoText Entries

Word includes some predefined AutoText entries. You can insert your name or a dateline, for example. Here's how:

  1. Select the Insert tab.

    Screenshot of the Insert tab in Word 365
  2. In the Text section of the ribbon, click Quick Parts > Autotext.

    Screenshot of the AutoText options in Word 365
  3. Select one of the predefined AutoText entries to add it to your document.

  4. To add a dateline, go to Insert > Date and Time and choose one of the offered templates.

    Screenshot of the Date and Time dialogue box in Word 365

How to Create Your Own AutoText Entry

If the predefined AutoText entries don't suit your needs, you can create your own entries and insert them into documents. Here's how:

  1. Select the text in your document you want to make into a reusable snippet.

    Example of how to create AutoText in Word 365
  2. Fill out the information in the Create New Building Block dialog box. You can leave most of the default options as-is, but you may want to give your AutoText entry a unique name to remember it by.

    Screenshot of the Create New Building Block options in Word 365
  3. Press OK. Then, follow the steps outlined in this article to add the new entry to your document.