Top Outlook Productivity Add-Ons

Part of Microsoft Outlook's broad and enduring appeal is that you can extend its functions with small programs, called add-ons, that push its already highly capable coding even harder. Here are a few of the best Outlook productivity add-ons available, each geared to make the program perform in ways that fit your needs even better than the original package.


image copyright Microsoft Outlook

SimplyFile lets you file Outlook messages with a single click — and having learned by example, suggests the correct target folder, too.

NEO (Nelson Email Organizer)

NEO helps you handle email better in less time with Outlook. Among many other features, it offers a speedy, intuitive search function and "smart," virtual folders that organize each message into whatever folders are appropriate, rather than a single folder. The result is a more efficient, convenient way of reading, archiving, and working with emails.

ClearContext Professional

ClearContext Professional plugs into Outlook seamlessly to help you organize and track your email and tasks better. You can file any message with just a click. An AutoFile function files bulk emails out of the way so you can read them when you have more time. When you receive an email that involves something you need to do, ClearContext allows you to turn the email into a task or appointment simply. You can even set reminders for yourself to respond to important emails. Project management features keep all project-related emails and attachments together so you can find what you need fast.


Lookeen finds every Outlook file immediately — whether it's an email, a task, an appointment, an attachment, or anything else you work with in Outlook, no matter where you've stored it.


SpeedFiler makes filing email in Outlook a snap, with the goal of keeping clutter out of your inbox. It even suggests the most likely target folders intelligently, based on your past choices.

E-mail Follow-Up

Mapi Lab's E-mail Follow-Up can remind you if an email you sent did not receive a reply after a certain time. The add-on makes it easy to send a follow-up reminder to the original recipient, too.


Auto-Mate by Pergenex applies flexible rules to your Outlook folders using a number of included smart filters plus filters you create. The add-on's capabilities are highly flexible; for instance, you can set rules to run at whatever interval you want (for example, every two hours or once a day).  You can even set up rules to run when some other condition is met — for instance, when a message gets added to a folder or you forward an email to someone in particular.


ReplyMate collects frequently used text, complete emails, and even attachments so you can paste them into emails fast.

Add Contacts

Mapi Lab's Add Contacts automatically builds your Outlook address book by adding contact addresses that appear in messages to a Contacts folder of your choice. The add-in even detects addresses within the body of an email.

Save Message InboxRULES Action

Save Message InboxRULES Action is a near-perfect solution for saving messages and attachments automatically and flexibly from Outlook to disk using Outlook's native rules engine or plugging right into Exchange Server.