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If you need a printer that's can scan, fax or copy hundreds of pages an hour, you need one of the best office multifunction printers. These printers are the industrial workhorses of any office environment, capable of spitting out hot piles of documents with cold. robotic precision.
While all of the contenders on our list bring together scan, copy, and fax functionality under one roof, there are some factors that set them apart. If your company is putting together dozens of legal briefs each day, a model like the HP Color LaserJet Enterprise M651n at Amazon with its extensive sheet capacity. But, if you need something a little more budget-conscious, the HP OfficeJet Pro 8710 at Amazon is an excellent choice.
Before diving into our list of the best office multifunction printers, make sure to read our complete guide to MFPs for more info on how to get the most out of your printers.
This more expensive model from Brother is designed with medium-sized workgroups in mind and adds extra security features and a high-yield toner cartridge for advanced productivity. This printer is also eligible for Amazon Dash Replenishment to assure that you will not run out of toner at a crucial time. It also has print speed of around 48 pages per minute, and a 570-sheet capacity that can be upgraded to 1,610 sheets. Additionally, it has an 80-page capacity duplex auto document feeder that can scan both sides of a page simultaneously for extra fast copying and scanning. This model also includes a 4.85-inch color touchscreen display that syncs up with business cloud services for advanced document management.
Firms concerned about data security will appreciate the variety of features that protect intellectual assets. Avoid documents falling in the wrong hands with an integrated NFC card reader that allows only authorized personnel to access print jobs. Stored print jobs and secure print require confidential PIN access or badge to release documents.
When it comes to color, in both printed photos and digital, a name like Canon is going to ring true as a brand that knows a thing or two about vibrancy. The imageClass line of printers gives you unbelievably affordable high volume printing with a touch of that Canon color tech to go with it.
Offering a page capacity expandable up to over 1,000 sheets, this printer more than makes the cut for our “high capacity” rules. It gives you speeds up to 28 ppm, which is on par with a lot of business printers out there. In terms of connectivity, you can hook it up via Wi-Fi as a network printer, scan and send jobs on the go via the mobile app, and even tether that app directly to the printer to use your phone as a full-featured remote of sorts. But let’s talk about that color tech, the whole reason it earned this spot on the list. The high capacity toner cartridges come with Canon’s proprietary V2 Color Technology, which boosts the color gamut of dark areas and shadows to elevate the rest of the spectrum in brilliant ways that only Canon would be able to achieve.
The HP Color LaserJet Enterprise M651n is an absolute powerhouse printer and has all of the specs you’ll need to handle your business priorities. For starters, the thing can hold 3,100 sheets, which is about as high capacity as high capacity gets. To go with that, it’s got HP’s high volume print cartridges, which means less swapping out ink, so you'll be saving money.
But some of the coolest features on this aren’t even in the high capacity part of its spec list. It is designed to operate at whisper-quiet volumes – a fact that’s important when you’re using it in an office setting. There’s an onboard 4.3-inch touch display that lets you easily cue up jobs at a quick glance. But if you’re looking for something more remote, it’s got wireless connectivity, so you can set it up as a network workhorse, and there’s even integrated app functionality, which lets you operate it via mobile phones and tablets. It all supports up to 30 different users and prints at a speed of 45 ppm, both color and black & white (which is important if you fill this thing to page capacity).
Almost all Brother printers come standard with a pretty cool Amazon feature: auto-replenishment. This basically means that the printer connects via Wi-Fi and when you run out of ink, it’ll send a message to Amazon to auto-order new cartridges so they’re ready when you need them. This is extra important for a high capacity business printer because your business will never miss a beat if you have Amazon automatically re-upping your ink. The DCPL5500DN pairs that with an impressive expandable capacity, starting onboard with 550 sheets (nothing to sneeze at), but expandable with new trays up to 1,340 sheets.
But, there’s also a 40-page auto feeder that will let you scan (and copy/print) large packets really quickly. Brother’s impressive high yield ink cartridges let you save money on the large jobs. There’s a 3.7-inch LCD touchscreen for onboard controls, mobile device printing and even advanced security measures to ensure network-based printing is confirmed and authorized by only specific users. It all comes in a nice, affordable package that will give any small business an edge in the printing department.
The all-in-one photo HP OfficeJet Pro 8710 is perfect for small businesses who need a high-volume printer, but don’t need an expensive device designed for dozens of people. The OfficeJet Pro manages 22 pages per minute for black and white prints and up to 18 pages per minute for color print. It also has a host of other features that will meet all of your needs, including copy, scan, two-sided duplex printing and wireless printing. An automatic document feeder and automatic two-sided printing help with efficiency.
AirPrint and wireless mobile connectivity make it easy to print e-mail attachments from your phone, while the option of HP Instant Ink helps prevent you from running out of ink at a bad time. Other features include JetAdvantage Private Print, a 2.65-inch touchscreen and support for a variety of different paper and photo sizes.
This is an all-around solid choice for home offices and small businesses. First, you get a high capacity 500 sheets of paper to help print an entire ream at one time and up to 20,000 pages per month. Auto duplex printing and auto power on make for fast and efficient printing, while Dual-Resistant High Density Ink makes for great looking prints that are smudge resistant.
Quick first print times of just six seconds mean you won’t waste any time waiting for the print job to start, and 24 pages per minute means you won’t have to wait long for your printing to finish. Canon provides a great app to manage printing, scanning and copying from mobile, but AirPrint and Google Cloud Print also make for a simple way to print from your favorite devices. Finally, a Management Information Base puts you in control of ink and paper levels and makes it easy to sort copied documents into digital folders.
This affordable high-volume printer from Brothers is Amazon’s preferred choice, as it is eligible for Amazon Dash Replenishment. This service automatically orders new toner from Amazon when your supply is running low, eliminating the chance of running out at a crucial time. While this printer doesn’t have all the administrative tools of more expensive models, it still has impressive speed and load capacity. Expect print speeds of up to 48 pages per minute and automatic two-sided printing. The tray has 570-sheet capacity, which can be upgraded to 1,610 sheets with add-on trays. The super-high yield 12,000-page toner can save up to 50 percent on cost per page and your entire team can print wirelessly with AirPrint, Google Cloud Print or Wi-Fi Direct.
The Xerox VersaLink C400 is the one to beat when it comes to black-and-white jobs, mostly thanks to its simplicity of design and ease of use. Simple touchscreen controls and fantastically fast print speeds for monochrome jobs. It prints via laser, like most office printers, and it’s compatible with PC, Mac and even Linux. The C400 can print from USB or via a print server, so you aren’t getting many bells and whistles on the connectivity front. But, you can load this thing up with up to 8 ½ x 14 pages and print out black and white projects at a whopping speed of 36 pages per minute.
Pound for pound, the multifunction printer you want for your office is the Brother MFCL6800DW. With its extensive connectivity options and robust print capacity, this printer can handle whatever your office has to throw at it. Just in case our top pick isn't available, or you're looking for something a bit more affordable, the Canon Color imageClass MF733Cdw is a solid choice.
Sheet capacity - Everyone hates being the one stuck reloading printer paper, so think about a printer’s capacity (or, the number of sheets of paper it can hold) when choosing one. You may not want to absolutely maximize the amount — that makes for a larger printer, after all — but you certainly want to keep an eye on the number.
Security features - Depending on what type of office or community space you’re purchasing this printer for, security might be an important consideration. You may want to look into a machine that only allows certain people to access it or requires a PIN to release documents so people can’t pick up others’ materials.
Color vs. monochrome - Do you need color printing? If you think it might be extraneous, then it’s probably a good idea to buy a monochrome printer. Color toner can be expensive, plus the machine itself will cost more than its black and white counterpart.