Fulfill Google Keep's Full Potential With These Tips

Capture notes, images, audio and files in cross-platform Google Keep

Google Keep

Google Keep is a free tool for capturing and organizing text such as memos and notes, images, audio, and other files in one place. It can be seen as an organizational or sharing tool as well as a note-taking tool for home, school, or work. 

Google Keep integrates with other Google apps and utilities you may already use in Google Drive, such as Google+ and Gmail. It is available on the web and on apps for Android and iOS mobile devices.


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Sign In to Google to Locate Google Keep for Web

On your computer, use a browser to access Google.com. 

Log in and go to the upper right corner of the screen to the 9-square icon. Click it and then select More or Even More from the menu. Scroll down and click the Google Keep app.

You can also go directly to Keep.Google.com.

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Download the Free Google Keep App

In addition to the web, you can access Google Keep apps for Chrome, Android, and iOS at these popular app marketplaces:

Functionality varies in each app.

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Customize Note Color in Google Keep

Think of a note as a loose piece of paper. Google Keep is simple and does not offer folders for organizing those notes.

Instead, color-code your notes organization. Do this by clicking the painter's palette icon associated with a given note.

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Create Notes in 4 Dynamic Ways Using Google Keep

Create Google Keep notes in several ways including:

  • Typing on keyboard
  • Handwriting with a stylus on compatible devices
  • Audio / Speaking / Speech-to-Text entry
  • Image to Text (Optical Character Recognition) 
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Create a Check Box To-Do List in Google Keep

In Google Keep, you decide whether a note is going to be text or a list before starting a note, although you can change this later by selecting a note's triple-dot menu and selecting Show or Hide Checkboxes.

To create a list, select the New List icon with three bullet points and horizontal lines representing list items.

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Attach Images or Files to Google Keep

Attach an image to a Google Keep note by selecting the icon with a mountain.  From mobile devices, you have the option of capturing an image with the camera.

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Record Audio or Spoken Notes in Google Keep

The Android and iOS app versions of Google Keep lets you capture audio notes, which is particularly useful in business meetings or academic lectures, but the apps do not end there. In addition to the audio recording, the app generates a written note from the recording.

The microphone icon begins and ends the recording. 

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Turn Photo Text to Digital Text (OCR) in Google Keep

From an Android tablet, you can take a picture of a section of text and convert it into a note thanks to Optical Character Recognition. The app converts the words in the picture to text, which could be useful in a lot of circumstances, including shopping, creating citations or references for research, and sharing with others.  

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Set Time Triggered Alerts in Google Keep

Need to set a traditional reminder based on time? Select the small hand icon at the bottom of any note and set a date and time reminder for the note.

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Sync Notes Across Devices in Google Keep

Sync notes across your devices and web versions of Google Keep. This is important for keeping all those notes and reminders straight, but it also ensures you have a backup. As long as your devices are signed in to your Google account, the sync is automatic and seamless.


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