Color Theme and Personalization Settings in Microsoft Office

Tweak the look-and-feel of Office to make it seem more like home

Many of us work in Microsoft Office programs for a large portion of our workday. Why not take a few minutes to personalize the user interface experience? These customizations may not seem like much, but they can make work just a little more fun.

Tweak the user interface Color Scheme and other personalization settings in Microsoft Word, PowerPoint, Excel, OneNote, and other programs.

These instructions apply to Microsoft Office 2019, 2016, and Microsoft 365 on the Windows desktop.

How to Change Your Settings

word options

Select File > Options > General. Look toward the bottom of this screen to find User Name, Editing Initials, and Theme. Office 2016 offers new themes for those who find previous theme options too blaring on the eyes, so be sure to check that out if this has been a problem for you.

Some versions such as Office 2013 also offer customization of an Office Background graphic that shows up in the upper right of the screen. Find it by selecting File > Account > Office Background, then selecting from about a dozen illustrations.


One way to offer several people using the same computer more personalization and control over their Microsoft Office experience is to opt for Microsoft 365 accounts as opposed to a single-user desktop installation of the suite. Because each person uses a personal sign-on, even when using the same subscription, everyone's settings may differ.

People with Microsoft 365 subscriptions can take advantage of syncing across multiple devices, which includes personalization settings.

Microsoft's Personalization Gallery offers several resources for Windows themes, desktop backgrounds, and language pack customizations. Some of these system customizations vary according to your version of the Windows operating system.

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