How to Specify Default Reminders in Google Calendar

Tell Google Calendar when and how to alert you to events

One advantage that electronic calendars such as Google Calendar offer over traditional paper calendars is the ability to alert you of important events wherever you are, and during whatever you are doing. Set it up so that even minor tasks and events raise an alert, so you stay on track throughout the day. Then, specify up to five default reminders for each color-coded calendar in Google Calendar. These alerts are automatically in effect for all future events to alert you of anything you've scheduled.

Choose a Calendar Notification Method

To set the default method and timing of reminders for any Google Calendar:

  1. Open Google Calendar and select the Settings (gear) icon.

  2. Select the calendar you want to edit, then select Edit Notifications.

    Screenshot depicting Google Calendar Edit Notifications tab
  3. Select Add a Notification.

  4. For each new notification, choose whether you want to receive a message or an email reminder, along with the time you want to receive it.

    The default notification time is 10 minutes.

    Screenshot depicting notifications settings in Google Calendar
  5. In the All-Day Event Notifications section, choose how you want to be alerted to events that occur on specific days without specific times.

  6. Select Remove notification (the X icon) to get rid of an unwanted reminder.

These default settings affect all events within their respective calendars. But, any reminders you specify individually as you set up a specific event will override your default settings. In other words, you can set up a different notification for a particular event when you first create it in the calendar, and it will override your default settings.