How to Specify Default Reminders in Google Calendar

Reminder Ribbon Tied to Finger
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Old-school calendars adequately remind you of appointments, tasks, and special days—as long as you remember to look at the numbered grid hanging on the wall or sitting on the desk. One enormous advantage that electronic calendars such as Google Calendar offer over traditional paper calendars is the ability to alert you wherever you happen to be, whatever you happen to be doing, that something needs your attention. You can set up such a calendar so that even minor tasks and events raise an alert so you stay on track throughout the day.

For each color-coded calendar in Google Calendar, you can specify up to five default reminders. These alerts are automatically in effect for all future events to alert you of anything you've scheduled for yourself.

Choosing a Calendar's Notification Method

To set the default method and timing of reminders for any Google Calendar:

  1. Follow the Settings link in Google Calendar.
  2. Go to the Calendars tab.
  3. Click Edit Notifications in the desired calendar's line in the Notifications column.
  4. In the Event Notifications line, click Add a Notification.
  5. For each notification you'd like to set, choose whether you want to receive a notification message or an email, along with the time.
  6. In the All-Day Event Notifications line, you can choose how you'd like to be alerted to events that occur on specific days without specific times.
  7. To remove an existing default alert, click  Remove for the unwanted notification.

These default settings affect all events within their respective calendars; however, any reminders you specify individually as you set up a specific event will override your default settings. In other words, you can set up a different notification for a particular event when you first set it up on the calendar, and it will override your default settings.