How to Use a Special Signature for Replies and Forwards in Outlook

Use a special signature when you reply or forward a message

woman signing a tablet with a stylus

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An email signature puts your brand on your correspondence, and — when you include your contact information — makes it easy for people to reach you. Creating and using a signature in Microsoft Outlook is easy. Outlook, however, only adds a signature to new email messages. If you want to add a signature to messages that you've replied to or forwarded, change the Outlook settings.

Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

How to Use a Special Signature for Replies in Outlook

If you want to automatically append your signature to replies or to messages you are forwarding, edit the Outlook options.

If you want to use a new signature for replies and forwards in Outlook, create the email signature before you begin.

  1. Go to the File tab.

  2. Select Options.

    Screenshot of Options in the File menu window
  3. In the Outlook Options dialog box, select the Mail tab.

  4. In the Compose messages section, select Signatures.

    Screenshot of Outlook Options Mail tab
  5. In the Signatures and Stationery dialog box, select the Replies/forwards dropdown arrow.

  6. Choose the signature you want to add to messages you reply to or forward to other recipients.

    Screenshot of Replies/Forwards drop-down
  7. Select OK to apply the changes and close the Signatures and Stationery dialog box.

  8. Select OK to close the Outlook Options dialog box.