Software & Apps MS Office How to Use a Special Signature for Replies and Forwards in Outlook Use a special signature when you reply or forward a message by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on April 27, 2020 MS Office Outlook Word Excel Powerpoint Tweet Share Email An email signature automatically places your brand, name, or contact information at the end of your email correspondence, making it easy for people to reach you. Creating and using a signature in Microsoft Outlook is easy. However, Outlook only adds a signature to new email messages. If you would like to add a signature to messages that you reply to or forward, you will need to change the settings. Instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010. How to Use a Special Signature for Replies in Outlook When you want to automatically append your signature to replies or to messages you forward, edit the Outlook options. To use a new signature for replies and forwards in Outlook, create the email signature before you begin. Go to the File tab. Select Options. In the Outlook Options dialog box, select the Mail tab. In the Compose messages section, select Signatures. In the Signatures and Stationery dialog box, select the Replies/forwards drop-down arrow. Choose the signature you want to add to messages you reply to or forward to other recipients. Select OK to apply the changes and close the Signatures and Stationery dialog box. Select OK to close the Outlook Options dialog box. Use a Special Signature for a Single Reply or Forward You don't have to establish a default signature for all replies and forwarded email messages. Instead, you can opt to add a signature manually as needed. Open the email message you want to reply to or forward, then select Reply or Forward to open a new message window. Select the Message tab. Select Signature and then choose Signatures from the drop-down list. The Signatures and Stationery dialog box opens. Select your signature in the Select Signature to Edit box. If you have more than one signature, select any of the signatures listed. Select OK. The signature appears in your reply or forwarded message.