Slide Layouts in PowerPoint 2007

By now, you know what a powerful slide presentation tool Microsoft's PowerPoint 2007 is. Among the reasons for this reputation for versatility are the various slide layout options, which allow your creativity full reign when communicating information effectively. Here are a few tips for using them.

The information here pertains to the 2007 version; for earlier versions, please see Slide Layouts in PowerPoint.

01
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PowerPoint 2007 Opening Screen

PowerPoint 2007
PowerPoint 2007 opening screen. © Wendy Russell

When you first open PowerPoint 2007, your screen resembles the graphic and includes these areas:

  • Section 1. Each page of the working area of the presentation is called a​ slide. New presentations open with a Title slide in Normal view ready for editing.
  • Section 2. This area toggles between Slides view and Outline view. Slides view shows a tiny picture of all the slides in your presentation. Outline view shows the hierarchy of the text in your slides.
  • Section 3. This part of the user interface (UI) is known as the Ribbon. The different Ribbons take the place of the toolbars and menus of previous versions in PowerPoint. The Ribbons offer access to all the different features in PowerPoint 2007.
02
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The Title Slide

PowerPoint 2007 title slide
PowerPoint 2007 title slide. © Wendy Russell

When you open a new presentation in PowerPoint 2007, the program assumes that you will begin your slideshow with a Title slide. Adding a title and subtitle to this slide layout is as easy as clicking in the text boxes provided and typing.

03
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Adding a New Slide in PowerPoint 2007

PowerPoint 2007
PowerPoint 2007 new slide button has two functions - add default slide type or choose a slide layout. © Wendy Russell

The New Slide button is located at the left end of the Home Ribbon. It contains two separate feature buttons. The default slide layout for a new slide is the Title and Content type.

If the currently selected slide is a ​Title slide, or if this will be the second slide added to the presentation, the default slide layout Title and Content type will be added.

Subsequent new slides are added using the current slide type as a model. For example, if the current slide on screen was created using the Picture With Caption slide layout, the new slide will also be of that type.

The lower button opens the contextual menu showing the nine different slide layouts from which to choose.

04
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Title and Content Slide Layout

PowerPoint 2007
PowerPoint 2007 Title and Content slide layout has two functions - text or graphic content. © Wendy Russell

The Title and Content slide layout replaces both the bulleted list and content layout slides in earlier versions of PowerPoint. This one slide layout can be used for either of these two features.

When using the bulleted text option, you simply click on the large text box and type your information. Each time you press the Enter key on the keyboard, a new bullet appears for the next line of text.

Note: You can choose to enter bulleted text or a different type of content, but not both on this slide type. If you wish to use both features, however, a separate slide type is available for showing two types of content on a slide. This is the Two Content slide type.

To add content other than text to the Title and Content slide layout, click on the appropriate colored icon in the set of six different content types. These choices are:

  • Table
  • Chart
  • SmartArt
  • Picture
  • Clip art
  • Media clip
05
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PowerPoint 2007 Charts

PowerPoint 2007
PowerPoint 2007 Chart content - uses Microsoft Excel to create the chart. © Wendy Russell

One of the most commonly used features in PowerPoint slides is charts. Many different chart types are available to reflect your particular type of content.

Clicking the Chart icon on any content type of slide in PowerPoint opens the Insert Chart dialog box. Here you select the best type of chart type to reflect your data. Once you have chosen the chart type, Microsoft Excel 2007 opens. A split window shows the chart in one window, and the Excel window shows sample data for the chart. Changes made in the Excel window are reflected in your chart.

06
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Changing Slide Layouts

PowerPoint 2007
PowerPoint 2007 change slide layout. © Wendy Russell

Click the Layout button on the Home Ribbon to see a contextual menu of the nine different slide layout choices in PowerPoint 2007.

The current slide layout will be highlighted. Hover your mouse over the new slide layout of your choice. When you click the mouse, the current slide takes on this new slide layout.

07
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The Slides/Outline Pane

PowerPoint 2007
PowerPoint 2007 Slides / Outline Pane. © Wendy Russell

The Slides/Outline pane is located on the left side of the PowerPoint 2007 screen.

The default setting is for Slides. This shows thumbnail views of the slides in your presentation.

Clicking on the Outline tab shows a text outline of each slide in your presentation.

Note: Each time you add a new slide, a miniature version of that slide appears in the Slides/Outline Pane on the left side of the screen. Clicking on any of these thumbnails places that slide on the screen in Normal View for further editing.

08
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The Layout Button

PowerPoint 2007
PowerPoint 2007 all slide layouts. © Wendy Russell

You can change any slide layout at any time simply by clicking on the Layout button on the Home Ribbon.

The slide layouts are:

  1. Title Slide — Used at the start of your presentation, or to divide sections of your presentation.
  2. Title and Content — The default slide layout and the most commonly used slide layout.
  3. Section Header — Use this slide type to separate different sections of the same presentation. It can also be used as an alternate to the Title slide layout.
  4. Two Content — Use this slide layout if you wish to show text in addition to a graphic content type.
  5. Comparison — Similar to the Two Content slide layout, but this slide type also includes a heading text box over each type of content. Use this type of slide layout to
    • Compare two types of the same content type (for example, two different charts)
    • Show text in addition to a graphic content type
  6. Title Only — Use this slide layout if you want to place only a title on the page, rather than a title and subtitle. You can then insert other types of objects, such as clip art, WordArt, pictures, or charts, if desired.
  7. Blank — A blank slide layout is often used when a picture or other graphic object needs no further information.
  8. Content With Caption — Content (most often a graphic object such as a chart or picture) will be placed on the right side of the slide. The left side allows for a title and text to describe the object.
  9. Picture With Caption — The upper part of the slide is used for a picture. Under the slide, you can add a title and descriptive text.
09
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Changing the Slide Layout

PowerPoint presentations
Animation of how to move text boxes in PowerPoint presentations. © Wendy Russell

Remember: You're not limited to the layout of a slide as it first appears in PowerPoint 2007. You may add, move, and remove text boxes and other objects at any time on any slide.

The short animated clip above shows how to move and resize text boxes on your slide.

If no slide layout suits your specific needs, you can create it yourself by adding text boxes or other objects as your data dictates.