How to Set up Gmail in Outlook

See all your emails in one convenient place

If you want to set up Gmail in Outlook, you have a couple of methods available to you. You can set up Outlook and Gmail automatically, or manually enter the Gmail and Outlook settings.

The instructions in this article apply to Outlook 2019, Outlook 2018, Outlook 2013, Outlook 2010, Outlook for Mac, and Outlook for Microsoft 365.

Enable IMAP for Gmail to Work With Outlook

Before using Outlook with Gmail, you need to enable IMAP within Gmail. Go into your online Gmail account and follow these steps:

  1. Select the gear icon to bring up the menu, then select Settings.

    Gmail Settings
  2. Select Forwarding and POP/IMAP to bring up the POP and IMAP settings.

    Forwarding and POP/IMAP
  3. Under the IMAP access section, select Enable IMAP.

    Enable IMAP
  4. Scroll down to the bottom of the screen and select Save Changes. Now you're ready to add Gmail to Outlook.

How to Add Gmail Account to Outlook Automatically

If you simply add your Gmail address and password to Outlook, it will usually detect all the other settings automatically.

  1. In Outlook, select File to enter the backstage view, then select Add Account.

    Outlook Add Account

    In Outlook for Mac, click Preferences > Account. Click the Plus (+) > New Account

  2. In the dialogue box that appears, enter your Gmail email address and password.

    Add Email Account in Outlook
  3. Select Next. Outlook will take a minute to obtain the settings from Gmail and test the connection. You should see something like this:

    Outlook successfuly connected to Gmail
  4. Select Finish.

How to Manually Setup Gmail in Outlook

The following instructions apply to pre-2019 versions of Outlook. The Manual setup or additional server types option is no longer available for Exchange and Office 365 accounts.

  1. Open Outlook, and select File to open the backstage view. Select Add Account.

    Add Account in Outlook

    In Outlook for Mac, click Preferences > Account, then click the Plus (+) > New Account.

  2. In the Add Account dialog box, select Manual setup or additional server types, then select Next.

    Manual setup
  3. Select POP or IMAP, then select Next.

    POP or IMAP
  4. Fill out the form with the following details:

    User Information

    • Your Name: The name you people to see when they get mail from you
    • Email Address: Your Gmail address

    Server Information

    • Account Type: IMAP
    • Incoming mail server: imap.Gmail.com
    • Outgoing mail server (SMTP): smtp.Gmail.com

    Login Information

    • User Name: Your full Gmail address e.g. yourname@gmail.com
    • Password: your Gmail password
    POP and IMAP Account Settings
  5. Select More Settings, then select the Outgoing Server tab.

    Outlook outgoing server settings
  6. Select My Outgoing Server (SMTP) requires authentication, then select Use same settings as my incoming mail server.

  7. Select the Advanced tab.

  8. Fill out the form with the following details:

    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: SSL
    • Outgoing server (SMTP): 465
    • Use the following type of encrypted connection: SSL
    Outlook Advanced IMAP settings
  9. Select OK to close the Internet E-mail Settings dialog box and return to the Add Account dialog.

  10. Select Next, Outlook will take a few minutes to test the connection. You should see everything completed successfully.

    Outlook test successful

    You might get a warning at this stage stating your server or ISP doesn't support SSL. If this happens, follow the steps in the next section to try connecting with TLS.

  11. If the tests completed successfully, select Close, then select Finish and you'll now be able to send and receive your Gmail in Outlook.

Connect Using TLS

If SSL didn't work, then you can configure Outlook to use TLS.

  1. Select Close to close the test dialog box, then select More Settings to open the Internet E-mail Settings dialog box again.

  2. Select the Advanced tab and change the following settings:

    • Outgoing server (SMTP): 587
    • Use the following type of encrypted connection: TLS
    Outlook Advanced IMAP settings
  3. Select OK to close the Internet E-mail Settings dialog box and return to the Add Account dialog.

  4. Select Next. Outlook will take a few minutes to test the connection. Everything should now be working and you'll be able to send and receive Gmail from within Outlook.

Using Outlook With Gmail

Now that you've set up Gmail in Outlook, you'll be able to view and compose email within Outlook, meaning you'll have offline access and potentially an email environment you're familiar with. However, this doesn't mean you have to stop using the web client to access your Gmail, as ll of your mail will still be available in the cloud; Outlook is just another way to access it.

There's more you can do with Outlook beyond reading your Gmail emails. If you want to learn about using Outlook, check out these tips and tricks.