Software & Apps MS Office How to Set up Your Hotmail Signature in Outlook.com Hotmail users have the same options as other Outlook.com users by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on May 22, 2020 MS Office Outlook Word Excel Powerpoint Tweet Share Email In early 2016, Microsoft phased out Windows Live Hotmail and moved Hotmail email accounts to Outlook.com, its free web interface. Outlook.com email users with Hotmail addresses can set up and format an email signature the same way as everyone else who uses Outlook.com. Here's how to set up your email signature at Outlook.com, whether or not you're using a Hotmail address, and automatically add it to all the emails you write. Instructions in this article apply to Microsoft's Outlook.com webmail service. Palto / Getty Images How to Set up Your Signature in Outlook.com Here's how to create an email signature for any email address you use in Outlook.com, including a Hotmail email address. Sign in at Outlook.com. Go to Settings (gear icon) and select View all Outlook settings. In the Settings dialog box, select Mail. Select Compose and Reply. In the Email signature text box, enter your signature. Use the formatting tools to change the look of the text, format quotes, add pictures, and insert hyperlinks. Select the Automatically include my signature on the new messages that I compose checkbox. If you want to include your signature in replies and forwarded messages, select the Automatically include my signature on messages I forward or reply to checkbox. Select Save when you're finished. Your new email signature will now accompany your messages. Outlook.com includes your signature automatically when you compose a message. If you don't want to add your email signature to a particular message, delete it as you would delete regular text. Tips for an Effective Email Signature Every email that you send is an opportunity to market yourself or your business. Keep the following tips in mind when creating your email signature: Limit your email signature to five lines of text.Include your contact information.Use dividers to minimize lines. For example, Address | City | Phone.Keep the use of color simple.Insert live links to your website or business.Include social icons that link to your social profiles.Format the signature to make it mobile-friendly. Add space between icons and choose a font size that can be read on small screens.