How to Set up an Email Signature on Outlook.com

Creating a signature on Outlook.com differs from other Outlook versions

Man sitting at computer writing on a piece of paper

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A signature at the end of an email message tells the recipient your name, your job title, company, website, and other important information all in one easy-to-find place. After you set up your signature, it is added automatically to new messages and replies sent from Outlook.com.

Instructions in this article apply to the web-based Outlook.com email service. See How to Add a Signature to Outlook for the desktop software versions of Outlook.

Create an Email Signature on Outlook.com

The process for setting up a signature for your emails on Outlook.com differs from the method used with Outlook email software.

  1. Go to Outlook.com in a web browser and log in to your account.

  2. In the upper right corner of the Outlook screen, select Settings (the cog icon) and choose View all Outlook settings in the drop-down menu.

    Outlook.com Settings menu
  3. In the Settings window, select Mail followed by Compose and reply.

    Outlook.com Compose and reply window
  4. In the Email signature section, compose your signature and use the toolbar options to format the text. It is best to keep your signature under five lines of text. If desired, insert the signature delimiter into your signature.

    Outlook.com compose email signature window
  5. Indicate when you want the signature added to a message by placing a checkmark in the box next to one or both of the two options. The options are: Automatically include my signature on new messages that I compose and Automatically include my signature on messages I forward or reply to.

    Outlook.com selections for when signatures should be automatically applied
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  6. Select Save when you're finished.

Your email signature is applied to messages according to your selected settings.

You can create only one email signature on Outlook.com.