How to Set Up iPhone Email

Add one or more email addresses to your phone

iPhone screen with email app highlighted

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The Mail app that is pre-installed on every iPhone makes it easy to stay in touch with friends, family, and business contacts through email. You can add an email address (or multiple emails) on your iPhone to stay connected. Here'show to set up email on an iPhone.

Instructions in this article apply to any device running iOS 12, which is compatible with iPhone 5s and newer.

How to Set Up Email On An iPhone

Once you have an email address ready (or if you want to use an iCloud account), follow these steps:

  1. Open the Mail app, then tap the name of your email provider. Choose from common ones such as Exchange, Yahoo, Gmail, and AOL. To choose a different email provider, tap Other.

  2. Follow the onscreen prompts. The steps to set up your email depend on the type of account. You may be prompted to enter your name, the email address, and the password you created for the account.

  3. Tap Next.

    Setting up an email account on an iPhone
  4. The iPhone automatically checks your email account to ensure the correct information was entered. If so, checkmarks appear next to each item, and the next screen appears. If not, it will indicate which information needs to be corrected.

  5. To sync calendars and notes along with your email, turn on the Calendars and Notes toggle switches. Then, tap Save.

    Syncing mail, contacts, calendars, and notes to an email address
  6. Messages will download from your account to the Mail app.

How to Add More Email Accounts to Your iPhone

If you already set up at least one email account on your phone and want to add another, do the following:

  1. On the Home screen, tap the Settings app.

  2. Tap Accounts & Passwords to display a list of the accounts that have been set up on the phone

  3. Tap Add Account.

    Selecting Add Account in the Passwords & Accounts settings on iPhone
  4. Follow the process to add a new account. Choose an email provider, enter the email address and password, and sync your notes and calendar.

In the past, it was possible to sync email address configurations from a desktop computer to the iPhone using iTunes. This option was removed from iTunes and the iPhone. The process listed above is now the only way to set up new email accounts on an iPhone.

How to Select A Default Account

If you have more than one email account set up on your iPhone, choose which one you want to use as the default to send outgoing messages. To do this:

  1. Open Settings, tap Mail, then tap Default Account.

    Default Account setting for Mail on an iPhone
  2. Tap the account you want to use as the default. The iPhone saves this setting automatically.

These two settings are only a few of the options you have. To learn all about iPhone email settings, read what the iPhone email settings do.

How to Edit iPhone Email Signature and Other Settings

Once you have your email accounts set up, a few settings will help you customize how you use them. One of these settings is your email signature. By default, email sent from your iPhone includes "Sent from my iPhone" as a signature at the end of each message. But you can change that.

  1. Open the Settings app and tap Mail.

  2. In the Mail settings screen, tap Signature.

  3. On the Signature screen, select All Accounts to set a single signature for every email address on your phone.

    Setting a signature for all email accounts on iPhone
  4. Alternatively, select Per Account to set a unique signature (or none at all) for each email address on your phone.

    Set a different signature for each account if you use an account for work and need a professional sign-off or want to include website information or social media accounts.

    Setting email signatures per account on an iPhone
  5. Enter the signature text.

  6. The iPhone saves these changes automatically.