How to Set up Outlook Google Calendar Sync

View your Outlook and Google calendars in one convenient place

by
Heinz Tschabitscher
Heinz Tschabitscher
Writer
A former freelance contributor who has reviewed hundreds of email programs and services since 1997.
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Heinz Tschabitscher
Updated on June 24, 2021

If you have Microsoft Outlook and a business-level paid Google Workspace (formerly G Suite) account, you can sync your Google and Outlook calendars to keep your schedules in one place. This feature is possible thanks to a tool called Google Workplace Sync for Microsoft Outlook (GWSMO).

GWSMO updates your Google Calendar when you make changes in Outlook, and vice versa. Google Workspace Sync only works with your default calendars in Google Calendar and Outlook.

Instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

Set up Outlook Google Workspace Calendar Sync

Sync your Google Calendar entries with your Outlook calendar to make your Google Calendar the source of Outlook calendar events.

  1. Download and install Google Workplace Sync for Microsoft Outlook.

  2. Sign in to your Google Workspace account by entering the email address associated with your Google Workspace account. Select Continue.

  3. Enter your password, then select Next.

  4. Click Allow to give permission for GWSMO to access to your Google Account.

  5. Next, you'll import your data. In the Set Up Google Workspace Sync for Microsoft Outlook box, select Import data from an existing profile box, then select your profile.

  6. Specify the types of data you want to import, including email, Calendar, and Contacts.

  7. When you're finished, select Create Profile. Once you create your Google Workspace profile in Microsoft Outlook, it's available to use immediately.

  8. Next, you'll open your Google Workspace profile in Outlook. To do this, go to the Set Up Google Workspace Sync for Microsoft Outlook box and select Start Microsoft Outlook.

  9. Sign in to Outlook if prompted, then select your Google Workspace profile.

  10. When you open your Google Workspace profile in Outlook, GWSMO will start synchronizing data with your Google Workspace account, and you'll be able to access your Google Calendar in Outlook.

    GWSMO will regularly sync your email, calendar, and contact data between your Google Workspace Account and Microsoft Outlook

Choose Calendars to Sync

If you have more than one Google calendar and want to simplify things, choose to sync only the calendars you need. To do this, go to your Windows Taskbar notification area and select the GWSMO icon, then click Select calendars to sync.

In the Select calendars to sync box, check the calendars you want to see in Outlook's Navigation Pane.

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