How to Set Up Contacts for Group Mailing in iOS Mail

iPhone and iPad
Apple Corporation
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iOS Mail on iPhone and iPad can help you with addressing your emails. If you set up groups in Contacts—you have to trick it a bit into accepting multiple addresses for an entry—, inserting multiple recipients into the To:, Cc: and Bcc: fields is a snap.

Set Up Contacts for Group Mailing in iOS Mail for iPhone and iPad

To add an address book entry that lets you address multiple recipients fast (using To:, Cc: or Bcc:) in iOS Mail on iPad and iPhone:

  • Open Contacts.
  • Tap +.
  • Type the name you want to use for the address group over Last or Company.
  • Tap the notes field.
    • If you do not see notes:
      • Tap add field.
      • Choose Notes from the list.
  • Enter all email addresses for the group under notes enclosed individually with angle brackets (smaller and greater than signs; <, >) and separated by a  comma.
    • To set up a group consisting of "mom@example.com", "dad@example.com" and "me@example.com", for instance, make the notes field read:
      ", , " (not including the quotation marks).
    • If you add the brackets last, you can avoid switching between keyboard layouts all too often.
    • You can copy and paste the addresses from, say, messages in iOS Mail, of course.
    • Make sure no other text — except the email addresses embraced with angle brackets and separated by comma — occupies the notes field.
  • Tap (and hold) in the notes field to call up the context menu.
  • Pick Select All from the menu.
  • Now select Copy from the menu.
  • Tap and hold Email under home, work, other or any custom email address label you use.
  • Select Paste from the menu that has appeared.
  • Optionally, delete the email addresses under notes.
    • Leaving them in place will make editing the group later a tad easier and should do little harm.
  • Tap Done.

Now, you can address and send an email to the entire group easily and fast in iOS Mail.

Add an Address to an Existing iOS Mail Address Book Group or Delete an Address from a Group

To edit the addresses in a Contacts group for iOS Mail on iPhone and iPad:

  • Open Contacts.
  • Locate and open the list you want to edit.
    • You can use the Search field to look for the group's name or a group member's email address.
  • Tap Edit.
  • Make all necessary changes in the notes field.
    • If the group's email addresses are not listed under notes:
      • Tap and hold the email field that contains the group members.
      • Pick Select All from the menu that has appeared.
      • Now choose Cut.
      • Tap and hold the notes field.
      • Select Paste from the menu.
    • To remove an address, delete it including the angle brackets surrounding the address.
    • To add an address, append (or insert) it surrounded by angle brackets and separated from other addresses with commas.
    • Make sure the end result is the desired address list, each email address enclosed with angle brackets ('') and addresses separated by a comma.
  • Tap — and hold — the notes field to call up the context menu.
  • Choose Select All from that context menu.
  • Now choose Copy.
  • Tap (and hold) Email under the label that shall hold the list.
  • Pick Select All if available.
  • Choose Paste.
  • Tap Done.