How to Send Group Emails on Your iPhone or iPad

Easy guide for sending group emails

Sending group emails on an iPhone or iPad is as simple as creating a new contact in the Contacts app. But, instead of entering one email address, you'll enter all the addresses that you want in the email group. Then, use that one contact to address an email to multiple people simultaneously and quickly.

Person setting up a New Contact on their iPhone
Lifewire / Miguel Co

Instructions in this article apply to iOS 12 and iOS 11.

How to Set up iOS Contacts for Group Emails

Follow these steps to send an email to a group on your iPhone or iPad:

  1. Open the Contacts app.

  2. Tap + to set up a new contact.

    iPad Contacts app iOS screen showing Plus button to add a new contact
  3. In the Last name or Company text box, enter a name for the email group.

    New Contact group name in Contacts app for iPad

    Name this contact something with the word "group" in it so that it's easy to spot later.

  4. Scroll down to the Notes section. 

  5. Enter every email address you want to add to the group, separated by commas. For example, an email group for people in a company would look like this:

    person1@company.com, person8@company.com, boss@company.com

    Put a comma and space between each email address. This section should only contain the addresses in the format shown above; don't add any other notes or information.

  6. In the Notes text box, tap and hold anywhere for a couple of seconds to display the context menu.

  7. Choose Select All to highlight everything in the Notes area, then choose Copy.

    iOS New Contact screen showing Notes field and Copy menu
  8. Scroll up and tap add email.

    Add email screen in iOS

    Choose a custom label for these email addresses, or keep the default home or work. To change the label, tap the name of the label that's to the left of the Email text box.

  9. Tap the Email text box and select Paste to paste all the addresses you just copied.

  10. Tap Done to save the new email group.

How to Send Group Emails on an iPhone or iPad

Here's how to send an email to all the addresses in a mailing list or group:

  1. Open the Contacts app.

  2. Open the contact entry for the email group.

  3. Select mail to create a new email to the group.

    IOS Contacts screen showing Mail button to send a new email from the contact group
  4. The Mail app opens and populates the To field with the email addresses in the group.

    To field in Mail app on iPad

    Drag an email address from the To text box to move it to the Bcc or Cc text boxes to send blind carbon copies or carbon copies. Tap the To text box to see the addresses, then press-and-drag any address to a different text box.

  5. Tap Send to send the group email.

How to Send Group Emails From Another Email Client

If you don't want to send group emails using the built-in Mail app, copy the list of addresses and use your favorite email app instead:

  1. Go to the Contacts app and find the email group.

  2. Tap and hold the list of addresses, and wait for a menu to appear.

  3. Choose Copy to copy all the addresses.

    Copy button in Contact app highlighting the group email addresses
  4. Open the email app.

  5. Tap the To text box and select Paste.

    Paste button in Gmail Inbox app on iPad
  6. Send the email.

How to Edit an Email Group on an iPhone or iPad

The Notes section for a group contact in the Contacts app contains the group email addresses. Use this area to edit the recipients of the group, and to add and remove addresses.

  1. In the Contacts app, open the group contact and select Edit.

    Edit button in Contacts panel of iPad Mail app
  2. Tap the Notes text box to make the field editable.

  3. Remove addresses, update a contact's email address, add new contacts to the group, and fix spelling errors.

  4. Highlight and copy the set of addresses.

    Highlighted email addresses in the iPad contacts app
  5. Find the email text field that contains the old addresses.

  6. Tap that text field and use the small x on the right side to remove all of them.

    Delete or X button in Contact
  7. Tap in the empty email field and choose Paste to enter the updated group information.

    Email addresses in an iPad contact
  8. Tap Done to save the group.