How to Set up and Rearrange Folder Shortcuts in iOS Mail

Learning to check e-mail on smartphone

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The more messages you have, the harder they are to find. Email folders or labels are meant to help you better organize your messages so they are easier and faster they are to find. However, in reality, the more folders or labels you have, over time the more disorganized they get and it becomes harder to locate old and archived messages.

When it's time to get those labels and folders in order, iOS Mail will let you do that within its Mailboxes list. You can choose a few favorites (or many) and arrange them to your liking for easy and fast folder switching.

Add a Folder to Mailbox Shortcuts in iOS Mail

To add a folder to the shortcut Mailboxes list in iOS Mail:

  • Swipe in from the left edge of the screen until the Mailboxes list is visible.
  • Tap Edit.
  • Now tap Add Mailbox….
  • Find and tap all folders you want to appear in the Mailboxes list so that checkmarks appear next to them.
    • You can select multiple folders in one go.
    • You can pick folders from multiple email accounts, too.
    • You can deselect (and remove from the Mailboxes list) folders by tapping them again (or, of course, for the first time for folders that had already been on the Mailboxes list).
  • Tap Done.

Rearrange Folders in the iOS Mail Mailbox Shortcut List

To change the order in which folders appear in the Mailboxes list:

  • Swipe to the right from the screen's left edge until you are on the Mailboxes screen.
  • Tap Edit.
  • Tap the handle for the folder you want to appear elsewhere on the list.
    • The handle shows three horizontal bars.
  • Keeping the finger on the screen, drag the folder into the desired position.
  • Release the finger and folder.
  • Tap Done.

Remove a Folder from the Mailbox Shortcut List in iOS Mail

To remove a folder or smart mailbox from the Mailboxes list of shortcuts:

  • Swipe in from the screen's left edge until the Mailboxes screen appears.
  • Tap Edit.
  • For each folder you want to delete from the Mailboxes list (which will not delete the folder itself, of course; it will still be available through the account's full list of folders):
    • Tap the checkbox in front of the folder in the list so it is no longer checked.
  • Tap Done.