How to Set up Address Book Groups in Gmail

Make Gmail lists to easily email multiple people at once

Person checking email on laptop with coffee and cookies

Raw Pixel / pxhere

If you use Gmail to send emails to the same groups of people over and over, don't type all of their email addresses. Instead, make a group contact so that all the email addresses are grouped together and emailed with ease.

How to Make a New Gmail Group

After you create the email group, instead of typing a single email address when writing mail, type the name of the group. Gmail will suggest the group. All you need to do is select the group to auto-populate the To field with all the email addresses from the group.

  1. Select each contact you want in the group.

    Use the Most Contacted section to find all the people you normally email.

    Google Contacts with the checkmark next to a name highlighted
  2. Select Manage labels.

    Google contacts with the Manage Labels button highlighted
  3. Choose Create label.

    Google Contacts with the
  4. In the Create label dialog box, enter a name for the email group, then select Save.

    Create Label dialogue box in Google Contacts with the Save button highlighted
  5. The group appears in the Labels section of the Folders pane. The label also appears next to the selected contacts.

    Google Contacts with a label tab highlighted

How to Create an Empty Group

You can build an empty group too, which is useful if you want to add the contacts later or quickly add new email addresses.

  1. In Google Contacts, select Create label.

    If you don't see Create Label, select the Labels down arrow to expand the Labels section.

    Google Contacts with the Create Label button highlighted
  2. In the Create label dialog box, enter a name, then select Save.

    Create Label dialogue box in Google Contacts with the Save button highlighted
  3. The group appears in the Labels section of the Folders pane. If you select the label, a message will appear stating, "No contacts with this label."

    Google Contacts with the

How to Add Members to a Group

You can add new contacts to any existing list from the Contacts page.

  1. Go to your Contacts list.

  2. Select one or more contacts you want to add to a group.

    Google Contacts with the checkmark next to a name highlighted
  3. Select Manage labels.

    Google contacts with the Manage Labels button highlighted
  4. Choose the name of the group to which you want to add the selected contacts.

    Google Contacts with the menu of available labels highlighted
  5. Select Apply. The selected contacts are added to the group.

    Labels menu in Google Contacts with the Apply button highlighted

How to Delete Members From a Gmail Group

Removing members from a group does not remove them from your Gmail contacts.

  1. Go to your Contacts list.

  2. In the Labels section, select the group name from which you want to remove members.

    If you don't see the group name, select the Labels down arrow to expand the section.

    Screenshot of group selected in Google Contacts Labels section
  3. Select More actions next to the contact you want to remove from the group.

    Screenshot of More Actions button on Google contact
  4. Select Remove from label.

    Screenshot of Remove from Label
  5. The contact is removed from the group.

How to Delete a Group in Gmail

When you delete a label in Gmail, you have an option to delete the group while maintaining the contacts or to delete all the contacts in the group.

  1. Go to your Contacts list.

  2. In the Labels section, select the group name you want to delete.

    If you don't see the group name, select the Labels down arrow to expand the section.

    Google Contacts with a label highlighted
  3. Select the trash can icon that's located to the right of the label name.

    A label in Google Contacts with the Delete Label button highlighted
  4. In the Delete this label dialog box, select Keep all contacts and delete this label to delete the group but maintain all the names and contact information.

    Screenshot of Keep all contacts and delete this label in Google Contacts
  5. Select Delete all contacts and delete this label to delete the group and delete all the names and contact information. 

    Choosing this option permanently deletes the contact information of everyone in the group from your Google Contacts.

    Screenshot of Delete all contacts and delete this label
  6. Select Delete.

  7. An Undo option appears at the bottom of the page if you change your mind and want to save the list or the contacts.