How to Send a Message to a Distribution List in Outlook

Save Time Sending Emails with a Distribution List

Close-up of an address book
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Using a distribution list in Outlook, you can send the same email to a group of recipients easily. Setting up a distribution mailing list in Outlook is easy and fun, but it is only half the fun. The better half of the group mailing fun is using the distribution list to send messages in Outlook and having them magically go out to all the list members immediately.​​​

How to Send a Message to a Distribution List in Outlook

To send the same email to an entire distribution list in Outlook:

  1. Create a new email message in Outlook by selecting File | New | Mail Message from the menu.

  2. Click the To... button.

  3. Highlight the desired distribution list.

  4. Click the Bcc -> button.

  5. Type your email address in the field next to the To -> button. You can also use a descriptive name in the To: field. Make sure you put the descriptive name in front of your email address and surround your address with < and >. For example, the To field of a message to a Phytocodex list should look like this: Phytocodex <>.

  6. Click OK.

  7. Edit your message if necessary.

  8. Finally, click Send to send the email to everyone on the distribution list you chose.

Because your email address is in the To field of the message to the list, you will get a copy. This does not indicate an error.

More Flexible List Messages

For more advanced list emails including email marketing with personalized messages, turn to a bulk email add-on for Outlook. Outlook's own merge to email function is another, albeit a tad cumbersome, option.