How to Schedule Email in Microsoft Outlook

Write now, send later

Microsoft Outlook

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Timing is everything, and sometimes an email is better sent later than right away. Perhaps your message is about an event that's occurring in the future, or maybe a co-worker needs info that makes sense only after a certain time has passed—but you're working now and don't want to lose the thought or you won't be available later to write the email. Whatever the situation, Outlook 2016 has you covered.

Schedule an Email to Send Later in Outlook 2016

Outlook 2016 allows you to specify exactly when you'd like your email to be sent. Here's how:

  1. After you write your message, click Options.

  2. Select Delay Delivery under More Options

  3. Check the Do Not Deliver Before box under Delivery Options.

  4. Choose when you'd like the message to be sent.

This puts your message in the Outbox until the time you've specified arrives, and then it is sent.

If You Change Your Mind

If you decide to send your message before the time you've scheduled it, Outlook makes it easy to switch gears. Simply repeat the steps above, but clear the Do Not Deliver Before check box. Close your message and send it.

Schedule an Email to Send Later in Office 365 Outlook

If you are using Outlook 365, you must have the Business Premium or Enterprise subscription for this feature to work. If you do, the process is:

  1. Write your email and enter the name of at least one recipient in the To field.

  2. Click the Message tab and choose the Send icon at the top of the email.

  3. Select Send Later

  4. Enter a time and date for the email to be sent.

  5. Select Send. The email sits in the Drafts folder until the time you entered arrives. It is then sent whether or not you have Outlook open on your computer.

Canceling an Office 365 Outlook Email

Anytime before the message is sent, you can cancel it by opening the email message in the Drafts folder and selecting Cancel Send. Choose Yes to confirm the delay cancellation. The email stays open so you can send it immediately or delay it to another time.