How to Send an Invoice on PayPal

Sending invoices with PayPal can ease your billing headaches

What to Know

  • Log in to your PayPal account and select Send & Request at the top of the page, then select Send an invoice in the right sidebar.
  • To manage your invoices and set up recurring invoices, go to the PayPal invoice manager page.
  • If you have a PayPal Business account, go to Tools > Invoicing for more advanced invoicing options.

This article explains how to send an invoice through PayPal. You can also set up recurring invoices for your clients to better manage your billing process.

How to Send a PayPal Invoice

To send an invoice with PayPal, follow these steps:

  1. Log in to your PayPal account and select Send & Request at the top of the page.

    Send & Request on PayPal
  2. Select Send an invoice in the right sidebar.

    Send an invoice on PayPal
  3. Enter an email address under Bill to, or select Bill multiple customers to enter multiple addresses.

    Bill to section of a PayPal invoice
  4. To add shipping information, check the Ship order to box and select Add address. You can also choose to Cc additional recipients.

    Ship Order to section of a PayPal invoice
  5. Under Items, enter a detailed description of the invoice. Select Add item or service for multiple entries. You also have the option to leave a message for the customer, add Terms and Conditions, and assign an automatic reference number.

    Items section of a PayPal invoice
  6. Select Send at the top of the page. Alternatively, select the down-arrow next to Send and select Share link to invoice. You'll get a link that you can paste into a text message or anywhere else.

    Send on a PayPal invoice

Scheduling a PayPal Invoice

If you don’t want to send the invoice immediately, you can schedule it for later:

  1. Select the date under Invoice date.

    Invoice date on a PayPal invoice
  2. Select a date on the calendar.

    Calendar section of a PayPal invoice
  3. Select Save and schedule.

    Save and Schedule in a PayPal invoice

All scheduled invoices are sent at 7 a.m. on the morning of their schedule. There is no way to change this time.

Manage Your PayPal Invoices

Go to the PayPal invoice manager to manage your drafts and sent invoices. Select an invoice to view it, or select the three dots next to each invoice to see options like Print, Download PDF, and Share Link. To set up recurring invoices, select the Recurring Series tab.

If you have a PayPal Business account, go to Tools > Invoicing for more advanced invoicing options.

Three dot menu on PayPal Invoicing page

Why Send Invoices Through PayPal?

PayPal invoices contain a link customers and clients can click to take them directly to PayPal, where they can pay (through PayPal) for that which they've been billed. There are a few reasons to send invoices through PayPal:

  • Give customers and clients an easy means of paying for your services or products.
  • Sending invoices through PayPal allows you to schedule when an invoice is sent, send reminders of unpaid invoices, record payments, and more.
  • Sending invoices via PayPal is easy for any sole proprietor or small business.

If your client prefers a paper copy, fill out the PayPal invoice template and print it.

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