How to Quickly Send a Group Email in Gmail

Save Time Typing Addresses and Email Groups Instead

University students sitting on bench
Robert Daly/Getty Images

So long as you already have email groups set up in Gmail, sending messages to them is a breeze. With groups, you can email a few, a dozen or even hundreds of contacts without typing out every email address. In fact, you only need to type one word.

Once you have an email group or list set up in Gmail, all you have to do is send mail to that one group name to immediately tell Gmail all of the addresses that should receive the message.

How to Email Groups From Gmail

  1. When composing a message, start typing the name of the group in the appropriate field. Keep in mind that there are Cc and Bcc options when writing emails; you might not always want to send emails to a group of email addresses with all of them in the "To" field.
  2. Gmail will auto-suggest the group name as you type it. Select it from the suggestion drop-down menu.
  3. Once selected, Gmail will auto-populate the field with every email address from the group.

How to Choose Which Contacts to Email From the Group

To just temporarily remove some of the addresses from the group so that not all of them get the email, first enter the group into the message so that they all appear, and then hover your mouse over the contact and click the small "x" to delete it from that specific email. Doing so will not delete the contact from the group or remove the contact from Google Contacts.

Another option that's more appropriate if you're planning to cut out lots of addresses from the group is to hand-pick which recipients should be included out of the group:

  1. Click the "To," "Cc" or "Bcc" text within the message box to pull up a menu.
  2. From there, click the drop-down menu of contacts and choose the group.
  1. Scroll through the list of contacts, selecting or deselecting them as you wish.
  2. Once you've chosen the contacts to email, click Select.

How to Quickly Move Contacts Between To, Cc and Bcc

Once you have a contact in one field, you can easily move it to another through drag-and-drop. So, as an example, if you're all set up to email five people regularly, through the "To" field, you can very easily drag a couple into the "Bcc" and/or "Cc" fields without having to re-type those addresses.

Was this page helpful?