How to Quickly Send a Group Email in Gmail

Email groups instead of typing out email addresses

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As long as you already have email groups set up in Gmail, sending messages to them is a breeze. With groups, you can email a few, a dozen, or even hundreds of contacts without typing out every email address. Instead, you need to type only one word.

After you set up an email group or list in Gmail, all you have to do is send mail to the group name to immediately tell Gmail all the addresses that should receive the message.

How to Email Groups Using Gmail

You may choose to form groups of friends, family members, co-workers, or fellow club members, for instance. Whatever the group, you can send a single email to all members at once in just a few steps.

  1. Open a new email screen by clicking Compose in Gmail.

  2. Start typing the name of the group in the To field. Keep in mind that the Cc and Bcc options when writing emails. You might not always want to have all the group's addresses in the To field. 

  3. Gmail auto-suggests the group name as you type it. Select it from the suggestion drop-down menu.

  4. When you select the group, Gmail auto-populates the field with every email address from the group.

How to Choose Which Contacts to Email From the Group

If you don't want every person in the group to receive the email, first enter the group into the message so that all the names appear. Then, hover your mouse over a contact and click the small x to delete that person from that specific email. Doing so does not delete the contact from the group or remove the contact from Google Contacts.

Another option that's more appropriate if you're planning to cut out a lot of addresses from the group is to handpick which recipients should be included from the group.

  1. Move your cursor to the To, Cc, or Bcc field within the new message screen and click on the word a single time to open the Select Contacts screen. 

  2. Click the drop-down menu of contacts and choose the group.

  3. Scroll through the list of contacts in the group you chose, selecting or deselecting them as you wish.

  4. After you've chosen the contacts to email, click Select.

How to Quickly Move Contacts Among the To, Cc, and Bcc Fields

Once you have a contact in one field, you can easily move it to another by dragging and dropping it. As an example, if you're all set up to email five people using the To field, you can easily drag a couple of the names into the Bcc or Cc field without having to retype those addresses.