How to Send a Message to a Group Fast in Gmail

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In Gmail, mailing all members of a group you have set up in Contacts is particularly easy.

This Is for Which Groups Are

Now that you have turned the lists of recipients so frequently co-occuring in your To:, Cc: or Bcc: fields into Gmail address book groups, let us start making good use of these groups.

Sending mail to a list of people could not be easier!

Send a Message to a Group Fast in Gmail

To address a message to an address book group in Gmail:

  1. Create a new message.
  2. Type your email address in the To field.
    • You can also try leaving this field blank. Gmail will send your message, but some mail servers may refuse to deliver it due to its non-conforming incompleteness.
  3. Click Bcc.
  4. Start typing the name of the desired group in the Bcc field.
    • Gmail will complete the group's name and show the addresses in it as the contact's email address. The list is automatically expanded, so you'll see the individual group members in the Bcc field and can add or remove individual addresses.
    • To insert only some recipients from the group:
      1. Click Bcc.
      2. Select the group from the My contacts drop-down menu.
      3. Make sure all the addresses you wish to email are checked.
        • ​​You can use Select all, of course, and then uncheck individual addresses to remove them.
      4. Click Select.
  5. Compose the message and click Send.

Mailing Many

Keep in mind that any email you send from Gmail can have at most 500 recipients (100 if you send from your email program).

Long before your group approaches that limit—when it surpasses, say, 50 members—, consider using a group mailing service.

Mailing Few Fast

For smaller groups, you can also rely on Gmail suggesting likely recipients automatically without any effort of yourself, or choose recipients from your address book.

(Tested with Gmail in a desktop browser)