How to Quickly Send a Group Email in Gmail

Email groups instead of typing out email addresses

Network Communications
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As long as you already have email groups set up in Gmail, sending messages to them is a breeze. With groups, you can email a few, a dozen, or even hundreds of contacts without typing out every email address. Instead, you need to type only one word.

After you set up an email group or list in Gmail, all you have to do is send mail to the group name to immediately tell Gmail all the addresses that should receive the message.

How to Email Groups Using Gmail

You may choose to form groups of friends, family members, co-workers, or fellow club members, for instance. Whatever the group, you can send a single email to all members at once using Gmail's normal Compose box.

  1. Start a new email by clicking Compose in Gmail, or the large + if you have the side menu collapsed.

    Gmail compose button
    Jon Fisher
  2. Begin typing the name of the group in the To field, and then select the group from the suggestion drop-down menu.

    Keep in mind that there are also Cc and Bcc options when writing emails; you might not always want to have all the group's addresses in the To field. 

    Gmail group email
    Jon Fisher 
  3. When you select the group, Gmail auto-populates the field with every email address from the group.

How to Choose Which Contacts to Email From the Group

If you don't want every person in the group to receive the email, first enter the group into the message so that all the names appear. Then, hover your mouse over a contact and click the small X to delete that person from that specific email.

Screenshot showing how to edit Gmail group recipients before sending an email
Jon Fisher

Doing this doesn't delete the contact from the group or remove the contact from Google Contacts, but instead just prevents them from getting this specific email.

Another option that's more appropriate if you're planning to cut out a lot of addresses from the group, is to handpick which recipients should be included from the group.

  1. Move your cursor to the To, Cc, or Bcc field within the new message screen and click the letters to open the Select contacts screen.

    Screenshot of the Gmail To, Cc, and Bcc fields
    Jon Fisher
  2. Click the drop-down menu of contacts and choose the group.

    Screenshot showing how to select a group of Gmail contacts before sending a message
    Jon Fisher
  3. Scroll through the list of contacts in the group, selecting or deselecting them as you wish.

    Screenshot showing how to insert addresses into Gmail fields
    Jon Fisher
  4. Click Insert to import those email addresses into the field you chose in Step 1.

Once you have a contact in one field, you can easily move it to another by dragging and dropping it. As an example, if you're all set up to email five people using the To field, you can easily drag a couple of the names into the Bcc or Cc field without having to retype those addresses.