How to See Total Inbox Message Count in Outlook

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Set up Outlook to show the total message count (unread and read) for a folder.

Read or Unread, They All Count the Same to Me

Why transcribe—laboriously, you must add—your email to-dos to a to-do list when they're already in your Outlook Inbox and can be marked done easily through filing (another action duplicated without need on a to-do list, you could add)? It may not be right or good getting-things-done habitus, but all the email in your Inbox does not stress you.

What stresses you is that Outlook will only show you, at a glance, how many new and unread messages have, not the total number. Fortunately, this is but Outlook's default—and can be changed.

(Note, though, that you cannot have both: Outlook will either show the count of all messages in a folder or the number of unread messages.)

See Total (Not Just Unread) Inbox Message Count in Outlook

To have Outlook show you the total number of messages in any folder, say your Inbox, instead of just counting the unread emails:

  1. Click on the desired folder with the right mouse button in Outlook.
  2. Select Properties from the context menu that has appeared.
    • In Outlook 2007, you can also:
      1. Open the desired folder, for example, your Inbox, in Outlook.
      2. Select File | Folder | Properties for "folder name" from the menu.
  3. Go to the General tab.
  4. Make sure Show total number of items is selected.
  5. Click OK.

(Tested with Outlook 2007 and Outlook 2016)