Software & Apps MS Office Schedule an Email to Be Sent at a Later Time in Outlook Schedule your Outlook emails for a more appropriate time Share Pin Email Print MS Office Outlook Word Excel Powerpoint By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated January 21, 2020 103 103 people found this article helpful When you want to compose emails in advance and send them at a later date, schedule a date and time to send the messages. Outlook automatically sends the messages on your schedule and moves them from the Outbox to the Sent Items folder. Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2000; and Outlook for Office 365. Lifewire / Derek Abella Scheduling Delayed Delivery of Emails in Outlook Microsoft Outlook supports the scheduling of email messages to be sent at a later date and time instead of sending them immediately. For Microsoft Outlook 2019, 2016, 2013, 2010, and 2007 Select New Email. Or choose an existing email and select Reply, Reply All, or Forward. In the message window, compose and address the message. Go to the Options tab and select Delay Delivery. In the Properties dialog box, go to the Delivery options section and select the Do not deliver before check box. Set the date and time you want the email to be sent. Select Close. In the message window, select Send. Go to the Outbox folder to find the email messages that are scheduled but have not yet been sent. To change the delivery time or date, open the email in a separate window, select Options > Delay Delivery, and reschedule a different send time. To send a scheduled email immediately, open the message in a separate window and select Send. For Outlook 2003 and Outlook 2000 In the email message window, select Options > Options. Under Delivery options, select the Do not deliver before check box. Use the dropdown lists to set the desired delivery date and time. Select Close. Select Send. Go to the Outbox folder to find scheduled emails that have not been sent. If you change your mind and want to send your email immediately, follow these steps: Go to the Outbox folder and select the scheduled email. Select Options. In the More Options group, select Delay Delivery. Clear the Do not deliver before check box. Select Close. Select Send. The email is sent immediately. Create a Send Delay for All Emails You can create an email message template that automatically includes a send delay for all messages you create and send. This is handy if you often make a change to an email you just sent, or you've sent an email that you regretted sending hastily. By adding a default delay to all your emails, you prevent them from being sent immediately. This gives you an opportunity to make changes or cancel them if it's within the delay you create. To create an email template with a send delay: Go to the File tab. Go to the Info tab and select Rules and Alerts. In the Rules and Alerts dialog box, go to the Email Rules tab and select New Rule. In the Rules Wizard, go to the Start from a blank rule section, select Apply rule on messages I send, then select Next. In the Select condition(s) list, select the check boxes for options that you want to apply to sent messages. To apply a delay send to all messages, clear all the check boxes. Then select Next. If you cleared all the check boxes, a confirmation box appears. Select Yes to apply the rule to all sent messages. In the Select action(s) list, select the defer delivery by a number of minutes check box. In the Edit the rule description list, select number of. In the Deferred Delivery dialog box, enter the number of minutes you want to delay emails before they are sent. The maximum is 120 minutes. Then select OK. In the Rules Wizard, select Next. Select any exceptions, then select Next. In the Specify a name for this rule text box, type a descriptive name. Select the Turn on this rule check box. Select Finish. In the Rules and Alerts dialog box, select OK to apply the changes. When you select Send for any email, it is stored in the Outbox or Drafts folder where it waits the specified amount of time before being sent. What Happens If Outlook Is Not Running at the Delivery Time? If Outlook is not open and running at the time a message reaches its scheduled delivery time, the message is not delivered. The next time you launch Outlook, the message is sent immediately. If you use a cloud-based version of Outlook, such as Outlook.com, scheduled emails are sent at the correct time whether you have the website open or not. What Happens If There Is No Internet Connection at the Delivery Time? If you are not connected to the internet at the time of scheduled delivery and Outlook is open, Outlook attempts to deliver the email at the specified time, but it will fail. You will see an Outlook Send/Receive Progress error window. Outlook also automatically attempts to send again, though, at a later time. When the connection is restored, Outlook sends the message. Again, if you are using the cloud-based Outlook.com for email, scheduled messages are not be limited by your connectivity. If Outlook is set to work in offline mode at the scheduled time of delivery, Outlook automatically sends as soon as the account used for the message is working online again.