How to Print Word Documents to Different Paper Sizes

Resize Word documents for printing, no matter what page size they started in

Creating a Word document in one paper size doesn't mean you are limited to that size paper and presentation when you print it. Effect a size change for a single printing, or save the new size in the document. When the paper size is changed, the document automatically scales to fit the paper size you choose. Microsoft Word shows how the resized document will appear, along with the positions of text and other elements such as images, before you print.

Information in this article applies to Microsoft Word for Microsoft 365, Word 2019, Word 2016, Word 2013, and Word for Mac.

How to Resize Word Documents for Printing

Follow these steps to select a specific paper size when printing a document.

If you haven't created the Word file you want to create and print, change the size of the document before you begin to ensure proper formatting.

  1. Open the Word document you want to print and select the File tab.

  2. Select Print. By default, the paper size of the document defaults to the paper size of the printed output.

    File screen in Word with the Print section highlighted
  3. Select the Paper size drop-down arrow and choose the output you prefer.

    Print window in Word with the Paper Size menu highlighted
  4. To print a letter-sized document on A5-sized paper, select Letter then choose A5. The thumbnail of the first page of the printed output resizes to match.

    You cannot rescale the document to fit the paper. If the document is larger than the paper, then the document will tile on several sheets.

    Print screen in Word with the paper sizes highlighted
  5. Select Print to print the document when you're satisfied with the output settings.

    Print screen in Word with the Print button highlighted

Print Scaled Documents

To print a document to a different-sized paper while maintaining the original dimensions and ensuring it fits on one sheet, print the document to PDF. Once you have created a PDF from the Word document, print a hardcopy using the printer.

The PDF printer driver supports more resizing and restructuring output options than any word processing application does.

If you do not need a document printed in entirety but do require a section of it in print format, Word enables you to print only part of a document.

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