How to Print Word Documents to Different Paper Sizes

Resize Word documents for printing, no matter what page size they started in

Man using a printer.

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Creating a Word document in one paper size doesn't mean you are limited to that size paper and presentation when you print it. Effect a size change for just a single printing, or save the new size in the document. 

The option is easily accessible in the print setup dialog. When the paper size is changed, your document automatically scales to fit the paper size you choose. Microsoft Word will show you how the resized document will appear, along with the positions of text and other elements such as images, before you print.

The information in this article applies to Microsoft Word 2019, 2016, 2013, Word for Mac, and Word for Office 365.

How to Resize Word Documents for Printing

Follow these steps to select a specific paper size when printing your document.

  1. Select File > Print. By default, the paper size of the document defaults to the paper size of the printed output.

    Word print dialog
  2. Select the paper-size drop-down to pick the output you prefer. For example, to print a letter-sized document on A5-sized paper, click Letter then click A5. The thumbnail of the first page of the printed output resizes to match.

    You cannot rescale the document to fit the paper. If the document is larger than the paper, then the document will tile on several sheets.

    word file size
  3. Click the Print button when you're satisfied with the output settings.

Printing Scaled Documents

To print a document to a different-sized paper while maintaining its original dimensions and ensuring it fits on one sheet, print the document to PDF, then print the PDF to the printer. The PDF printer driver supports significantly more resizing and restructuring output options than any word-processing application do.