Make Word Docs Easy to Identify by Saving With Thumbnail Images

Woman looking at computer screen with thumbnail images on it

 

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To help you identify Microsoft Word documents or templates before you open them, Word allows you to save a preview image with a document file.

The instructions in this article covers all versions of Microsoft Word since Word 2010.

How to Set Preview Images in Microsoft Word

If you're using Word 2007, 2010, 2013, or 2016, the saved image is no longer called the "preview image" but rather is referred to as a thumbnail.

  1. Press the F12 key to open the Save As dialog box.

  2. Near the bottom of the Save As dialog box, check the box labeled Save Thumbnail.

  3. Click Save to save the changes made.

    Save As box in Microsoft Word

Your file is now saved with a preview image.

Saving All Word Files With Thumbnails

This feature is no longer present in Word 2019 or Word for Office 365.

If you would like all documents you save in Word to automatically include a preview/thumbnail image, you can change this default setting by following these steps:

Word 2010, 2013, and 2016

  1. Click the File tab.

  2. Click Info in the left menu. 

  3. On the far right, you will see the properties list. Click Properties (there is a small down arrow next to it), and then click Advanced Properties from the menu.

  4. Click the Summary tab. 

  5. At the bottom of the dialog box, check the box labeled Save Thumbnails for All Word Documents.

  6. Click OK.