How to Save Multiple Emails to One File in Mac OS X Mail

Tidy up that Mac Mail inbox

Emails come in threads and conversations; months and years and folders full. What if you want some of them to go together, too, into a single text file?

Mac OS X Mail not only keeps and manages your emails, but it also lets you save them flexibly as well. Plus, it's a simple process so that you too can easily organize your inbox and email folders.

Instructions in this article apply to macOS 10.13 High Sierra and later.

OS X Mail inbox
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Save Multiple Emails to One File in Mac OS X Mail

To save more than one message from Mac OS X Mail to a consolidated text file that contains them all:

  1. Open the folder containing the messages you want to save in Mac OS X Mail.

    macOS Mail inbox.
  2. Highlight the emails you want to save to a single file.

    • Hold down Shift to select a contiguous region.
    • Hold down Command to select disparate emails.
    • You can combine these two methods, too.
    Several emails are selected in Mac Mail.
  3. Select File > Save As from the menu.

    Selecting save as in Mac Mail.
  4. If you want a file name different than the subject line of the first selected messages, type it under Save As.

    Naming the file in mac Mail.
  5. Pick a folder for saving under Where.

    Selecting where to save the emails in Mac Mail.
  6. Select either Rich Text Format (fully formatted email text) or Plain Text (plain text versions of the email messages) under Format.

    Selecting the type of format to save.
  7. Select Save.

    Emails are ready to save in Mac Mail.

The text files will include the sender, subject, and recipients as they also appear when you read the messages in Mac OS X Mail.

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