How to Save Multiple Attachments at Once With Outlook

Save time with this Outlook tip

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by Heinz Tschabitscher
Updated September 14, 2018

When you receive an email with more than one file attached, just saving each one individually to the same directory takes up an inordinate amount of time. Fortunately, Outlook lets you save all files attached to an email in one easy step.

To save all files attached to an email in one step in Outlook:

  1. Open the message in Outlook in its own window or in the Outlook reading pane.

  2. Click the downward-pointing triangle next to any of the attached files in the Attachments area, just above the message text.

    In Outlook 365, click the Download all link to download a zip file of all attachments then you can navigate to the Downloads file to find your zip attachment.


  3. Select Save All Attachments from the drop-down menu that appears. If you don't see this drop-down menu for some reason, go to the main menu at the top of your screen. Click File and select Save Attachments.

  4. Make sure all the files you want to save are highlighted in the Save All Attachments dialog.

    • Hold down the Ctrl key to selectively add or remove files from the selection.
    • Hold down Shift to select a range of attachments in the list.

  5. Click OK.

  6. Go to the folder where you want to save the documents and select it.

  7. Click OK.

Save Multiple Attachments at Once in Outlook for Mac

To save all files attached to a message in Outlook for Mac:

  1. Open the message with the attachments in Outlook for Mac. It does not matter whether the email is open in the Outlook for Mac reading pane or in its own window.

  2. Select Message > Attachments > Save All from the menu, or press:

    Command + E

    If you're using Outlook 365 for Mac, you will need to use the keyboard combination: Shift+Command+E.

  3. As another alternative, click on any attachment in the message header with the right mouse button and select Save All in the contextual menu that appears.

    If you do not have a right mouse button, use the Ctrl + Click combination.

  4. Select Save All Attachments.

  5. Go to the folder where you want to save the documents and select it.

  6. Click Choose.

To save a selected range of files:

  1. Open the message that contains the files you want to save.

  2. Click Preview in the attachment area above the message text.

  3. Make sure all the files you want to save are highlighted. Hold down Shift to select a range of files.

  4. Click on any file with the right mouse button.

  5. Select Save As from the contextual menu that appears.

  6. Navigate to the directory where you want to save the files.

  7. Click Choose.