How to Save Multiple Attachments at Once With Outlook

Save time with this Outlook tip

by Heinz Tschabitscher
A former freelance contributor who has reviewed hundreds of email programs and services since 1997.
Updated November 11, 2019

When you receive an email message that has more than one file attached, saving each one individually to the same directory takes time. In Outlook, it takes just one step to save all the attached files to a single folder.

An illustration of a person working at a computer opening email with multiple attachments.
 ©Lifewire

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; Outlook for Office 365; Outlook.com; and Outlook for Mac.

Save Email Attachments

When you receive an email message that contains several attachments, save all the files to the same folder on your computer.

To save several email attachments with one step in Outlook:

  1. Open the message in Outlook either in a separate window or in the Outlook reading pane.

    Viewing an email in the preview pane in Outlook.

  2. In the Attachments area, select the attachment dropdown arrow next to an attached file.

    Selecting to save an attachment within an email in Outlook.

  3. Select Save All Attachments. Or, select File > Save Attachments.

  4. In the Save All Attachments dialog box, highlight the files you want to save.

    • Press and hold Ctrl to selectively add or remove files from the selection.
    • Press and hold Shift to select a range of attachments in the list.
    Saving 3 attachments from an email in Outlook.

  5. Select OK.

  6. Select the folder where you want to save the documents.

    Browsing through folders to save email attachments in Outlook.

  7. Select OK.

Save Multiple Attachments at Once in Outlook for Mac

To save all the files attached to a message in Outlook for Mac:

  1. Open the message that contains the attachments. The email can be open in the Outlook for Mac reading pane or in its own window.

  2. Select Message > Attachments > Download All. Or, press Command+E.

    In Outlook 365 for Mac, use the Shift+Command+E keyboard combination.

    Choosing to download all attachments in Outlook for Mac.

  3. Alternatively, open the email and select Download All underneath the attachment.

    An open email in Outlook for Mac.

  4. Select the folder where you want to save the documents.

    Choosing a location of where to save email attachments in Outlook for Mac.

  5. Select Choose.

Save Selected Attachments in Outlook for Mac

To save a selected range of files:

  1. Open the message that contains the files you want to save.

  2. In the attachment area, select Preview.

    Selecting an attachment to save through an open email in Outlook.

  3. Highlight the files you want to save. Press and hold Shift to select a range of files.

    Two selected email attachments in Outlook.

  4. Right-click any file.

    If you don't have a right mouse button, press Ctrl and click the left mouse button.

  5. Select Save As.

    Saving an attachment the the dropdown menu in an open email in Outlook.

  6. Navigate to the directory where you want to save the files.

    Saving and attachment in Outlook.

  7. Select Save.