How to Save Multiple Attachments at Once With Outlook

Save time with this Outlook tip

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When you receive an email with more than one file attached, just saving each one individually to the same directory takes up an inordinate amount of time. Fortunately, Outlook lets you save all files attached to an email in one easy step.

To save all files attached to an email in one step in Outlook:

  1. Open the message in Outlook in its own window or in the Outlook reading pane.
  2. Click the downward-pointing triangle next to any of the attached files in the Attachments area, just above the message text.
  3. Select Save All Attachments from the menu that appears. As an alternative, click File and select Save Attachments.
  4. Make sure all the files you want to save are highlighted in the Save All Attachments dialog.
    • Hold down the Ctrl key to selectively add or remove files from the selection.
    • Hold down Shift to select a range of attachments in the list.
  5. Click OK.
  6. Navigate to the folder to which you want to save the attached files and select it.
  7. Click OK.

Save Multiple Attachments at Once With Outlook 2002/2003 and Outlook 2007

Older versions allow you to save multiple attachments at once in Microsoft Outlook, too:

  1. Open the email that contains the attachments in Outlook.
  2. Select File > Save Attachments > All Attachments from the menu in Outlook 2007. In Outlook 2002 and Outlook 2003, select File > Save Attachments from the menu.
  3. Click OK.
  4. Select the folder where you want to save the attached files.
  5. Click OK again.

Save Multiple Attachments at Once in Outlook for Mac

To save all files attached to a message in Outlook for Mac:

  1. Open the message with the attachments in Outlook for Mac. It does not matter whether the email is open in the Outlook for Mac reading pane or in its own window.
  2. Select Message > Attachments > Save All from the menu, or press Command-E. As another alternative, click on any attachment in the message header with the right mouse button and select Save All in the contextual menu that appears.
  3. Select Save All Attachments.
  4. Go to the folder where you want to save the documents and select it.
  5. Click Choose.

To save a selected range of files:

  1. Open the message that contains the files you want to save.
  2. Click Show all __ or __ more in the attachment area above the message text.
  3. Make sure all the files you want to save are highlighted. Hold down Shift to select a range of files.
  4. Click on any file with the right mouse button.
  5. Select Save As from the contextual menu that appears.
  6. Navigate to the directory where you want to save the files.
  7. Click Choose.