How to Save Multiple Attachments at Once With Outlook

Save time with this Outlook tip

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When you receive an email message that has more than one file attached, saving each one individually to the same directory can take too much time. Fortunately, with Outlook it takes just one step to save all the attached files to a single folder.

These steps apply to Outlook 2019, 2016, 2013, 2010, Outlook.com, and Outlook for Mac.

Save Email Attachments

When you receive an email message that contains several attachments, save all those files to the same folder on your computer.

To save several email attachments with one step in Outlook:

  1. Open the message in Outlook. You can open the message in a separate window or in the Outlook reading pane.

  2. Select the downward-pointing triangle next to any of the attached files in the Attachments area. You'll find the attachments just above the message text.

    In Outlook 365, select the Download all link to download a zip file of all attachments. Outlook 365 saves this zip file in the Downloads folder.

  3. Select Save All Attachments from the drop-down menu that appears. If you don't see this drop-down menu, select File > Save Attachments.

  4. In the Save All Attachments dialog, highlight the files you want to save.

    • Press and hold Ctrl to selectively add or remove files from the selection.
    • Press and hold Shift to select a range of attachments in the list.
  5. Select OK.

  6. Select the folder where you want to save the documents.

  7. Select OK.

Save Multiple Attachments at Once in Outlook for Mac

To save all the files attached to a message in Outlook for Mac:

  1. Open the message that contains the attachments. It doesn't matter whether the email is open in the Outlook for Mac reading pane or in its own window.

  2. Select Message > Attachments > Save All, or press:

    Command + E

    If you're using Outlook 365 for Mac, use the keyboard combination: Shift+Command+E.

  3. As another alternative, select any attachment in the message header with the right mouse button and select Save All.

    If you don't have a right mouse button, use the Ctrl + Click combination.

  4. Select Save All Attachments.

  5. Go to the folder where you want to save the documents and select it.

  6. Select Choose.

To save a selected range of files:

  1. Open the message that contains the files you want to save.

  2. Select Preview in the attachment area above the message text.

  3. Highlight the files you want to save. Press and hold Shift to select a range of files.

  4. Select any file with the right mouse button.

  5. Select Save As from the contextual menu that appears.

  6. Navigate to the directory where you want to save the files.

  7. Select Choose.