How to Save Multiple Attachments at Once With Outlook

Save time with this Outlook tip

An illustration of a person working at a computer opening email with multiple attachments.

 ©Lifewire

When you receive an email message that has more than one file attached, saving each one individually to the same directory can take too much time. Fortunately, with Outlook it takes just one step to save all the attached files to a single folder.

These steps apply to Outlook 2019, 2016, 2013, 2010, Outlook.com, and Outlook for Mac.

Save Email Attachments

When you receive an email message that contains several attachments, save all those files to the same folder on your computer.

To save several email attachments with one step in Outlook:

  1. Open the message in Outlook. You can open the message in a separate window or in the Outlook reading pane.

    Viewing an email in the preview pane in Outlook.
  2. Select the downward-pointing triangle next to any of the attached files in the Attachments area. You'll find the attachments just above the message text.

    In Outlook 365, select the Download all link to download a zip file of all attachments. Outlook 365 saves this zip file in the Downloads folder.

    Selecting to save an attachment within an email in Outlook.
  3. Select Save All Attachments from the drop-down menu that appears. If you don't see this drop-down menu, select File > Save Attachments.

    File setting within Outlook.
  4. In the Save All Attachments dialog, highlight the files you want to save.

    • Press and hold Ctrl to selectively add or remove files from the selection.
    • Press and hold Shift to select a range of attachments in the list.
    Saving 3 attachments from an email in Outlook.
  5. Select OK.

  6. Select the folder where you want to save the documents.

    Browsing through folders to save email attachments in Outlook.
  7. Select OK.

Save Multiple Attachments at Once in Outlook for Mac

To save all the files attached to a message in Outlook for Mac:

  1. Open the message that contains the attachments. It doesn't matter whether the email is open in the Outlook for Mac reading pane or in its own window.

  2. Select Message > Attachments > Download All, or press:

    ⌘ (Command) + E

    If you're using Outlook 365 for Mac, use the keyboard combination: Shift + Command + E.

    Choosing to download all attachments in Outlook for Mac.
  3. Alternatively, open the email and select Download All underneath the attachment.

    If you don't have a right mouse button, use the Ctrl + Click combination.

    An open email in Outlook for Mac.
  4. Select Download All.

  5. Go to the folder where you want to save the documents and select it.

    Choosing a location of where to save email attachments in Outlook for Mac.
  6. Select Choose.

To save a selected range of files:

  1. Open the message that contains the files you want to save.

  2. Select Preview in the attachment area above the message text.

    Selecting an attachment to save through an open email in Outlook.
  3. Highlight the files you want to save. Press and hold Shift to select a range of files.

    Two selected email attachments in Outlook.
  4. Select any file with the right mouse button.

  5. Select Save As from the contextual menu that appears.

    Saving an attachment the the dropdown menu in an open email in Outlook.
  6. Navigate to the directory where you want to save the files.

    Saving and attachment in Outlook.
  7. Select Save.