What Is an RPT File?

Various programs output these report files with the .rpt extension

What to Know

  • An RPT file is a report file.
  • Open one with Crystal Reports Viewer or AccountEdge Pro (it depends on which one created it).
  • Convert to PDF, XLS, HTML, and others with those same programs.

An RPT file is a report file made by various programs such as SAP Crystal Reports or AccountEdge Pro. The files can usually be converted into other file types such as CSV, RTF, and PDF.

What Is an RPT File?

A file with the RPT file extension is most likely a report file, but knowing how to open it depends on the program that created it since different applications might utilize reports with the .RPT suffix.

For example, some RPT files are made with the SAP Crystal Reports program. Data in these reports might originate from various databases and is most likely fully sortable and interactive within the Crystal Reports software.

Another report file format that uses this suffix is made with the AccountEdge Pro software. These reports might contain anything from accounting and payroll to sales and inventory.

Other RPT files might be plain text files accepted in various reporting applications.

RPTR files are similar to regular Crystal Reports files except that they're read-only files, meaning they're meant to be opened and viewed but not edited.

Opening the File

Crystal Reports is one compatible program. With SAP's Crystal Reports Viewer tool, you can open the file for free on Windows or macOS.

AccountEdge reports are created by and opened with AccountEdge Pro; it works on Windows and macOS. Find reports through the Reports > Index to Reports menu.

Text-based RPT files can be opened with any text editor, like the Notepad program built-in to Windows. The free Notepad++ tool is another option; plenty of others work similarly.

However, remember that even if your RPT file doesn't open with Crystal Reports or AccountEdgePro, it's possible that it's still not a text file and won't work with a text viewer/editor.

Converting the File

If you install the free Crystal Reports Viewer program mentioned above, you can use the File > Export Current Section menu to save the Crystal Reports RPT file to XLS (an Excel format), PDF, and RTF.

The AccountEdge Pro software is also able to convert RPT to PDF, as well as to HTML.

Microsoft's SQL Server Manager Studio might be able to convert an RPT file to CSV for use with Excel and other similar programs. This can be done in that program through the Query menu, and then Query Options > Results > Text. Change the Output format: option to Tab delimited, and then run the query with the Unicode Save with Encoding option to export the file.

You might have to then rename the *.RPT file to *.CSV to make it open with Excel. However, know that changing a file's extension is not how you convert it; it only works in this situation because the file extension might not have been changed as it should have been during the conversion. You'll need a file conversion tool to convert files between formats.

Still Can't Open It?

You might not have an RPT file. Double-check the file extension and ensure it reads ".RPT" and not something similar. Similarly spelled file extensions most likely have nothing to do with each other and can't usually work with the same software.

One example is the RPF extension used for Grand Theft Auto data files (used with that video game) and Rich Pixel Format graphic files. Those formats have nothing to do with reports and will not work with an RPT opener.

It's also easy to confuse file extensions when dealing with RTP files, which belong to the Gromacs Residue Topology Parameter and TurboTax Update file formats. As you can tell, RPT and RTP look almost identical, even though they're not used with the same programs.

If your file doesn't open with the suggestions from above, just read the file extension again to confirm that it does say .RPT. If it doesn't, research the file extension you do have to see which applications are used to create, open, edit, and convert it.

  • Can I open RPT files in Excel?

    No, but you can convert to a CSV file which Excel can open.

  • How do I edit an RPT file?

    You'll need the program that created the file. You can also use SAP's Crystal Reports has a free trial for a limited time.

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