How to Use Rich HTML in an Signature

You don't have to have a boring signature in Outlook

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In Microsoft's free webmail program, emails and signatures automatically use rich HTML formatting. You don't have to know any HTML code, since the editor creates text in WYSIWYG (What You See Is What You Get) unless you've chosen to send an email in plain text. Here's how to set up a signature using rich HTML in

Instructions in this article apply only to

Set up a Signature Using Rich HTML in

To create a signature that's added to your outgoing email messages:

  1. Go to Settings (the gear icon). inbox is being displayed.
  2. Select View all Outlook settings.

    Viewing settings in webpage.
  3. In the Settings dialog box, select Mail.

    Viewing the Mail settings page in
  4. Select Compose and reply.

    Composing an email signature in
  5. In the Email signature text box, enter the text for your signature.

    Adding text and graphics to an email signature in
  6. Use the tools on the Formatting toolbar to change fonts, add a font color, align paragraphs, insert links, and add images.

  7. To add the signature to every new email message, select the Automatically include my signature on new messages that I compose check box (recommended).

  8. To add the signature to messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

    If you chose to not automatically add the signature to new messages, you can manually add a signature to a message before you send it.

  9. Select Save, then close the Settings dialog box.

  10. To test your new signature, select New message.

    A new email message with a newly created email signature in
  11. Your new signature appears in the message if you chose to automatically add signatures to new messages.

Manually Add a Signature to Messages

If you set up your signature and choose to not automatically include the signature on new messages that you compose, you can add the signature to specific email messages.

To manually add a signature to an email message:

  1. Compose a new email message.

    Creating a new email in
  2. Place the cursor where you want to insert the signature.

    Composing an email in
  3. At the bottom of the Compose pane, select the three dots ( ... ) and choose Insert signature.

    Selecting to insert a signature in
  4. Send the message.

    An email with a signature added in
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