How to Make Replies to Emails Go to Another Address in Outlook

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The Reply-To address on an email indicates where responses to that email are sent. By default, the email replies go to the email address that sent out the email. But, sending from one address and getting replies at another is possible in Outlook.

The Reply-To field tells recipients and their email programs where to direct responses. If you want to send your messages from one address but prefer replies to go to another (at least most of the time), Outlook handles the Reply-To field for you after you change one account setting.

How to Send Email Replies to a Different Address in Outlook

To have replied to emails you send from an Outlook email account go to an address different from the one you use to send, which appears in the From line:

In Outlook 2010 and Outlook 2016:

  1. Click File in Outlook.

  2. Go to the Info category.

  3. Select Account Settings > Account Settings then select the account you'd like to alter and click Change and then type in the email address you would like to use to send. 

In Outlook 2007:

  1. Select Tools > Account Settings from the menu in Outlook.

  2. Go to the Email tab.

  3. Highlight the account for which you want to change the Reply-To address.

  4. Click Change.

  5. Select More Settings.

  6. Enter the address where you want to receive replies under Other User Information for Reply Email.

  7. Click OK.

  8. Click Next.

  9. Select Finish.

  10. Click Close.

This changes the default reply address to the one you specify for every email sent from the designated account. If you need a different reply address only occasionally, you can change the Reply-To address for any individual email you send.