Replacing All the Fonts in a Presentation at One Time

Replace templated fonts or fonts in text boxes globally, not individually

PowerPoint comes with an impressive selection of templates for use in your presentations. The templates include placeholder text in fonts that are selected specifically for the look of the template.

The instructions that follow work for PowerPoint 2019, 2016, PowerPoint for Office 365, and PowerPoint for Mac.

Working With a PowerPoint Template

When you use the template, the text you type to replace the placeholder text remains in the font that the template specifies. That's fine if you like the font, but if you have a different look in mind, you can easily change the templated fonts throughout the presentation. If you've added text blocks to your presentation that aren't part of the template, you can change those fonts globally as well.

Replace PowerPoint font

Changing Fonts on the Slide Master in PowerPoint 2019, 2016, and PowerPoint for Office 365

The easiest way to change the font on a PowerPoint presentation based on a template is to change the presentation in Slide Master view. If you have more than one Slide Master, which occurs when you use more than one template in a presentation, you must make the change on each slide master.

  1. With your PowerPoint presentation open, select the View tab and select Slide Master.

    PowerPoint view menu
  2. Select the slide master or layout from the thumbnails in the left pane. Click the title text or the body text you want to change on the slide master.

  3. Click Fonts on the Slide Master tab.

    PowerPoint slide master fonts
  4. Select the font on the list that you want to use for the presentation.

  5. Repeat this process for any other fonts on the slide master you want to change.

  6. When you're finished, click Close Master View. PowerPoint reverts to the previous view, and your changes should take effect.

    PowerPoint changed title font

Replacing Fonts in Added Text Boxes

Although using the Slide Master to replace all the titles and body text that are templated is easy, it doesn't affect any text boxes you have added separately to your presentation. If the fonts you want to change are not part of the templated slide master, you can replace one font for another in these added text boxes globally. This function comes in handy when you combine slides from different presentations that use different fonts, and you want them all to be consistent.

Replacing Individual Fonts Globally

PowerPoint has a convenient Replace Font feature that allows you to make a global change to all the occurrences of a font used in a presentation at one time.

  1. Open the Replace Fonts dialog box.

    • In PowerPoint 2019 and PowerPoint for Office 365, select Replace Fonts from the Editing group of the Home tab.
    • In PowerPoint 2016, select Format on the menu bar and then choose Replace Fonts in the drop-down menu.
  2. In the Replace Fonts dialog box, under the Replace heading, select the font you want to change from the drop-down list of fonts in the presentation.

  3. Under the With heading, select the new font for the presentation.

  4. Click the Replace button. All the added text in the presentation that used the original font now appears in your new font choice.

    PowerPoint replace font
  5. Repeat the process if your presentation contains a second font that you want to change.

Typographic Substitution

All fonts are not created equal. A 24-point Arial font is different from a 24-point Barbara Hand font, for example. The character width and the line height varies even when the point size is identical.