Pump Up Your Email With Apple Mail Stationery

Monochrome Is Out; Color Is In

Pump Up Your Email With Apple Mail Stationery
Apple Mail offers more than two dozen different stationery designs. Screen shot courtesy Coyote Moon, Inc.

Why send boring monochrome email messages when you can use colorful stationery instead? Apple Mail makes it easy to add a stationery template to your email.

Select a Stationery Template

You can write your message first, or select a stationery template and then write your message. In some cases, particularly the Announcements category, you should select the template first. After you select the template, you can enter your information in the appropriate places, and retain the text formatting of the template.

  1. To access the stationery templates, open a new message window and click the Show Stationery icon in the top right corner of the window.
  2. There are five categories to choose from (Birthday, Announcements, Photos, Stationery, Sentiments), plus a Favorites category, where you can store templates you use often. Select a category, and then click on the stationery template that catches your eye to see what it looks like in an email message. To try another template, just click on the template and it will appear in the message.
  3. Some templates offer different background colors. Click the thumbnail for a template, such as the Bamboo template in the Photos category, more than once, to check out the background color options.
  4. You can replace placeholder photos in templates with your own photos. To do this, click the photo of your choice on the desktop or in a Finder window and drag it over the existing photo.
  5. You can also add photos using Mail's Photo Browser. Click the Photo Browser icon in the upper right corner of the message window. Select the photo you want to use and drag it over the existing photo in the template.
  1. If your photo is larger than the template photo, Mail will center it. You can click and drag your photo around the photo window to focus on a specific area of the photo, or leave it as is. If your photo is much larger than the template photo, you may need to use an image editor to crop it or reduce its overall size.
  2. After you enter some or all of your text and photos, if the template supports them, you can click between stationery templates to see how everything looks in a different template.

Remove a Stationery Template

  1. If you decide you don't want to use a template, you can remove it without affecting any of your text (other than the formatting, which will disappear with the template) or photos. To remove a template, click the Stationery category, and then click the Original template, which is blank.
  2. If you should change your mind again, and decide that a template isn't such a bad idea after all, just click to select a template and you'll be right back where you started. Mail is flexible that way.

Create Custom Stationery

  1. You're not limited to the stationery that comes with Mail; you can also create your own, although it won't be as fancy as the pre-supplied templates. Create a new message, enter and format your text, and add images. When you're happy with the result, select Save as Stationery from the File menu. Enter a name for your new stationery template, and click Save.
  2. Your new template will be listed in a new Custom category, which will appear at the bottom of the stationery template list.

Published: 8/22/2011

Updated: 6/12/2015