Print a PowerPoint 2007 or 2010 Handout in PDF Format Without a Date

An audience typically appreciates a printed version of a PowerPoint presentation so they can follow along with the presenter and have hard copy to refer back to once the presentation is over.  For this purpose, you might want to save the project as a PDF so that it appears exactly as you created it. In default mode, however, PowerPoint includes the date on which you saved it in the upper right-hand corner of each page. If you'd like a printout that doesn't include the date, here's how to produce it in PowerPoint 2007 and 2010.

01
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Remove the Date

Edit Handouts Master to remove date on PowerPoint printouts
© Wendy Russell
  1. Click on the View tab of the ribbon.
  2. In the Master Views section, click on the Handout Master button.
  3. In the Placeholders section, remove the checkmark from beside Date.
  4. Click on the Close Master View button.
02
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Printing Method 1

Print PowerPoint PDF handouts without a date showing on printouts
© Wendy Russell

You can print a PDF directly if you have a PDF printer installed on your computer, such as Adobe PDF or other purchased or free PDF printers that you can download from the web. This is the quickest method.

  1. Choose File > Print from the ribbon.
  2. In the Printer section shown, click the dropdown arrow and select Adobe PDF (or another PDF printer, as the case may be).
  3. In the Settings section, choose which slides to print. The default setting is to print all slides.
  4. Under the Settings section once again, click the dropdown arrow beside Full Page Slides. This is the default setting, but this may differ depending on the last setting you chose.
  5. Select 3 Slides, which will also print lines beside the thumbnail versions of the slides for the handouts.
  6. The preview window will show how the printouts will look. There should be no date shown in the upper right corner.
  7. Click the Print button at the top of the screen.
03
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Printing Method 2 (PowerPoint 2010)

Save PowerPoint 2010 presentations as PDF files
© Wendy Russell
  1. From the ribbon, choose File > Save and Send.
  2. Under the File Types section, click on Create PDF/XPS Document.
  3. In the Publish as PDF or XPS dialog box, click on the Options button.
  4. In the Options dialog box, under the section heading Publish What, click the dropdown arrow beside Slides and choose Handouts.
  5. Select 3 as the number of slides to print.
  6. Click the OK button to close the Options dialog box.
  7. Back again in the Publish as PDF or XPS dialog box, navigate to the correct folder to save this file and give the file a name.
  8. Click the Publish button to create the PDF file.
  9. Using My Computer, navigate to the folder to which you saved your PDF file and open that file to check. If corrections are needed, repeat this procedure once again.
04
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Printing Method 2 (PowerPoint 2007)

Save PowerPoint 2007 in PDF format
© Wendy Russell

​You must first install an additional add-in for creating PDF files; it did not come with the initial install of the program. Download the 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS. Then:

  1. Click on the Office button in the top left corner of the PowerPoint 2007 screen.
  2. Hover your mouse over Save As until the popup menu appears.
  3. Click on PDF or XPS.
  4. The Publish as PDF or XPS dialog box opens.
  5. In the Options dialog box, under the section heading Publish What, click the dropdown arrow beside Slides and choose Handouts.
  6. Select 3 as the number of slides to print.
  7. Click the OK button to close the Options dialog box.
  8. Back again in the Publish as PDF or XPS dialog box, navigate to the correct folder to save this file and give the file a name.
  9. Click the Publish button to create the PDF file.
  10. Using My Computer, navigate to the folder to which you saved your PDF file and open that file to check. If corrections are needed, repeat this procedure once again.