How to Print Part of a Word Document

Sometimes you only need a section, a page, or several specific pages

Fax copier with copyspace on paper sheet.

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If you only need specific portions of a Word document in hard copy, you don't have to print the whole thing to get them. Instead, you can print selected text, a single page, a range of pages, or pages from specific sections of a long document.

This article applies to Word 2019, Word 2016, Word 2013, Word 2010, Word for Office 365, and Word Starter 2010.

Access the Print Function

Begin by opening the print window.

  1. On the ribbon, select File.

    MS Word document
  2. In the left rail select Print. Alternatively, from the Home tab, use the keyboard shortcut CTRL + P.

    MS Word with File tab displayed
  3. By default, Word is set to print an entire document.

    MS Word with Print screen displayed

Print a Selected Portion of Text

You may want to print a portion of your document that isn't a full page.

  1. Prior to accessing the Print function, highlight the text you want to print.

    MS Word doc with some text highlighted
  2. Use the steps above to access the Print function. From the Page drop-down menu, select Print Selection.

    MS Word with Print screen displayed
  3. From the Printer drop-down menu, select your printer. Then, select Print.

    MS Word with Print screen displayed

Print the Current Page or a Consecutive Range of Pages

Printing the current page or a range of pages is simple.

  1. Prior to accessing the Print screen, navigate to the page you want to print. On the Print screen, select the Page drop-down menu and choose Print Current Page.

    MS Word Print screen with Print Current Page option selected
  2. To print several consecutive pages, in the Pages field type the first page number and last page number separated by a hyphen. For example, if you want to print pages 2 through 10, type 2-10. When you take this action, the Page drop-down menu automatically selects Custom Print.

    MS Word with the Print screen displayed
  3. In the Printer drop-down menu, select your printer. Then, select Print.

    MS Word with Print screen displayed

Print Non-Consecutive Pages and Multiple Page Ranges

Printing non-consecutive pages and multiple page ranges is slightly more complex.

  1. If you want to print specific pages and page ranges that aren't consecutive, use the same process as above, but use commas to separate nonconsecutive pages. For example, if you want to print pages 1, 3, 5, 7, 8, 9, and 10, type 1, 3, 5, 7-10.

    MS Word with Print screen displayed
  2. From the Printer drop-down menu, select your printer. Then, select Print.

    MS Word with Print screen displayed

Print Pages from a Multi-Section Document

If your document is long and divided into sections, and the page numbering is not continuous throughout the entire document, in order to print a range of pages you must specify the section number as well as the page number in the Pages field using this format:

PageNumberSectionNumber

  1. For example, to print page 2 of section 1, and page 4 of section 2 through page 6 of section 3, type p2s1, p4s2-p6s3.

    MS Word with Print screen displayed
  2. You can also specify entire sections by entering simply

    SectionNumber

    For example, to print all of section 3 of a document, in the Pages field type s3.

    MS Word with Print screen displayed
  3. From the Printer drop-down menu, select your printer. Then, select Print.

    MS Word with Print screen displayed