How to Print Part of a Word Document

Sometimes you only need a section, a page, or several specific pages

Fax copier with copyspace on paper sheet.

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If you only need specific portions of a Word document in hard copy, don't print the whole document to get them. Instead, print selected text, a single page, a range of pages, or pages from specific sections of a long document.

Instructions in this article apply to Word for Office 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word Starter 2010.

Print an Entire Document

Begin by opening the print window.

  1. On the ribbon, select File.

    A Word document with the File heading highlighted
  2. Select Print.

    Alternatively, from the Home tab, use the keyboard shortcut CTRL+P.

    File menu in Word with the Print option highlighted
  3. By default, Word is set to print an entire document.

    MS Word with Print screen displayed
  4. Change the settings, if needed.

  5. Select Print.

Print a Selected Portion of Text

You may want to print a portion of the document that isn't a full page.

  1. Highlight the text you want to print.

    MS Word doc with some text highlighted
  2. Select File > Print.

  3. Select the Page drop-down arrow and choose Print Selection.

    Word's Print menu with the Print Selection option highlighted
  4. Select the Printer drop-down arrow, choose your printer, then select Print.

    Word's Print menu with the Print button highlighted

Print the Current Page or a Consecutive Range of Pages

Printing the current page or a range of pages is simple.

  1. Display the page you want to print, then select File > Print.

  2. On the Print screen, select the Page drop-down arrow and choose Print Current Page.

    Print menu in Word with the Print Current Page button highlighted
  3. To print several consecutive pages, in the Pages field type the first page number and last page number separated by a hyphen. For example, to print pages 2 through 10, type 2-10.

    Print page in Word with the Pages field highlighted
  4. Select the Printer drop-down arrow, choose your printer, then select Print.

    Word's Print menu with the Print button highlighted

Print Non-Consecutive Pages and Multiple Page Ranges

To print specific pages and page ranges that aren't consecutive, use the same process as above but use commas to separate nonconsecutive pages.

  1. Select File > Print.

  2. In the Pages text box, enter the page numbers you want to print and follow each page number with a comma. For example, to print pages 1, 3, 5, 7, 8, 9, and 10, type 1, 3, 5, 7-10.

    MS Word with Print screen displayed
  3. Select the Printer drop-down arrow, choose your printer, then select Print.

    MS Word with Print screen displayed

Print Pages from a Multi-Section Document

If your document is long and divided into sections, and the page numbering is not continuous throughout the entire document, to print a range of pages specify the section number and the page number in the Pages field using the format PageNumberSectionNumber. For example, to print page 2 of section 1, and page 4 of section 2 through page 6 of section 3, type p2s1, p4s2-p6s3 in the Pages text box.

MS Word with Print screen displayed

To specify entire sections, enter SectionNumber. For example, to print all of section 3 of a document, type s3 in the Pages text box.

MS Word with Print screen displayed