How to Print Your Outlook Address Book

Print your electronic address book in Outlook when you want a paper backup, a physical list to share or refer to, or a way to take your address book with you when electronics aren't available. Here's how to get your Outlook address book from your screen onto paper.

Print Phone Directory Style in Outlook

There are several ways to print your Outlook contacts. You can use the Phone Directory print option to create a hard copy directory of some or all of your contacts in Outlook.

1. Start Outlook.

2. Select People at the bottom of the Navigation Pane to open your Outlook Contacts list.

3. In the My Contacts pane, select the contacts folder you want to print.

   

4. You can filter your contacts so that only the contacts that you wish to print will appear. Go to the View tab, select View Settings, and choose Filter to filter by criteria such as a company. If you have assigned categories to your contacts, you can filter by a category, as well. After you have filtered the contacts, the printing steps are the same as if you are printing all contacts. 

5. Select File > Print. Alternatively, use the keyboard shortcut Ctrl + P to open the Print page.

   

6. Select Print Options.

7. In the Settings section, choose Phone Directory Style to create a hard copy phone directory. The preview changes to display the selected style. If you wish to select another print style, you have several options including Card Style, Booklet Style, and Memo Style.

8. In the Print dialog box, select the page range that you want to print and the number of copies.

   To change the font, choose a different paper size, or add a header or footer, select Page Setup.

   

9. Select Define Styles > Edit if you wish to make other changes, such as choosing a different font, the fields you want to include, the paper size, or header and footer options.

   

10. Select Print.

Print a Single Contact

You can print the information for a single contact, if desired.

1. Select the contacts folder containing the contact whose information you want to print.

2. Double-click the contact to open it.

3. Select File > Print and print the page.