How to Print an Outlook Email in a Different Font Size

Change the font size of an email before printing

Feeding paper into a printer

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When the text in an email message is either too large to fit on the page or too small for you to read, print text in different font sizes in Microsoft Outlook by making just one small tweak before pressing the Print button.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; and Outlook for Microsoft 365.

How to Print Bigger or Smaller Text in Outlook

One reason to print larger text is to make really small text much larger before you print the email message so that the printed page is easier to read. Or maybe you're in the opposite situation, where you need to reduce large text so that the email fits on the page.

  1. Double-click the email in Outlook to open it in a new window.

  2. In the Message tab, go to the Move group and select Actions.

    An email in Outlook opened for reading
  3. Select Edit Message.

    Edit Message is selected in an email in Outlook
  4. Select the text that you want to make larger or smaller. Use the Ctrl+A keyboard shortcut to select all the text in the email.

  5. Go to the Format Text tab.

    Text is highlighted within an email in Outlook
  6. In the Font group, select Increase Font Size to make the email text bigger. Or use the Ctrl+Shift+> keyboard shortcut.

    Text within an Outlook email is about to be increased in size
  7. To make the text smaller, select Decrease Font Size, or use the Ctrl+Shift+< keyboard shortcut.

    Text within an email in Outlook is about to be decreased
  8. To specify an exact font size, select the Font size dropdown arrow and choose a size.

    An Outlook email with the Font size menu displayed
  9. Press Ctrl+P to see a preview of the message before you print it. Or select File > Print.

    Printing an email within Outlook
  10. Select Print when you're ready. 

If the text is still too big or too small, select the back arrow at the top-left corner of the screen to return to the message and change the text size.

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