How to Print Envelopes on a Mac

Three easy ways to print professional-looking envelopes

What to Know

  • Contacts app: Find and highlight the contact, click File > Print > select your printer > Print.
  • Microsoft Word for Mac: Search for and open an envelope template > add addresses, then click > File > Print > Print.
  • Pages: Click Stationery > find the envelope template you want > add addresses > click File > Print > Print.

This article provides instructions on three of the most common ways to print an envelope on a Mac. We used a Mac running macOS 10.15 Catalina, Pages 10, and Microsoft Word 2016. The steps and menu names may be slightly different on other versions, but the concepts are the same.

Printing Envelopes: Getting Started

The first few steps are the same for all of the sets of instructions below.

  • Begin by turning on your printer and connecting it to your Mac via a cable or Wi-Fi, depending on your printer's features.
  • Then, put the blank envelope into the correct tray on your printer, facing the correct direction.
  • Many printers have icons on them, or onscreen instructions, indicating the correct position.

How to Print Envelopes on a Mac Using Contacts

The easiest but least-known way to print envelopes on a Mac is to use the preinstalled Contacts app. It just makes sense: you've already got addresses stored in the app, so printing them onto envelopes is the next step. Here's what to do:

  1. Open the Contacts app and browse or search for the person whose address you want to print.

  2. Highlight the person's name so their contact information, including their address, is displayed.

    Contacts app with a contact selected
  3. Click File > Print (or from the keyboard select Command + P).

    Contacts app with the Print menu selected
  4. In the print dialog box, make sure your printer is selected in the Printer menu and then click Print.

    Contacts app with the print dialog box open

How to Print Envelopes on a Mac Using Microsoft Word

Microsoft Word for the Mac comes pre-loaded with envelope templates you can use to print from your Mac. Here's what to do.

  1. Open Microsoft Word, and, from the launch window, type Envelopes in the Search bar at the top right.

    Word app with template chooser open and Envelopes in the Search Bar
  2. Double click the envelope template you want.

  3. Type your return address and the recipient's address.

  4. Click File > Print (or from the keyboard select Command + P).

    Word app with an envelope being edited and printed
  5. In the print dialog box, make sure your printer is selected in the Printer menu and then click Print.

    Word app with the print dialog box open

For an even more detailed look at all the ways Word supports printing envelopes, check out Create Customized Envelopes in Microsoft Word.

How to Print Envelopes on a Mac Using Pages

Pages, the word processing program that comes pre-installed with the macOS, also makes it easy to print envelopes on a Mac using templates. Here's how:

  1. Once you've opened Pages, click Stationery in the Choose a Template window, and then double click the envelope template you want (or single click it and then click Create).

    Pages app with the Choose a Template window open
  2. Type your return address and the recipient's address.

  3. Click File > Print (or from the keyboard select Command + P).

    Pages app with an envelope in editing mode with Print selected
  4. In the print dialog box, make sure your printer is selected in the Printer menu and then click Print.

    Pages app with the print dialog box open
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