How to Print Email from Outlook or Outlook.com

Get a hard copy to mark, file, or use as a backup

Coworkers discussing printed page
Squaredpixels / Getty Images

There are many reasons to print a hard copy of an email message or one of its attachments. You may want to make notations with a pen, file it with other papers, or simply use it as a backup of the electronic version. No matter why you want to print an email or an attachment, there are several ways to do it using Outlook or Outlook.com.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; Outlook for Office 365; and Outlook Online.

How to Print an Email in Outlook.com

Outlook on the web provides a printer-friendly version of every message without ads and visual clutter. Sending it to your printer is very simple.

  1. Open the email message you want to print.

  2. Select More commands ().

    An open email in Outlook.com interface.
  3. Select Print.

    The More menu showing Print highlighted in Outlook.com.
  4. The message opens in a new browser window and is formatted for printing.

  5. Select Print.

    Choosing to print an email in Outlook.com.
  6. In the Printer dialog box, choose how to print the email. Select the Pages to print, the Layout or Orientation, and number of Copies.

    The printing dialog box from Outlook.com.
  7. Select Print.

If the Print dialog box doesn't open, select File > Print. Or press Ctrl+P (+P on a Mac) and follow the instructions.

How to Print an Email from Outlook 2019, 2016, 2013, 2010, and 2007

When you print an email using the Outlook email client, you'll see the subject, To and From fields, and the body of the message. Follow these steps to print.

  1. Open the email you want to print, by either selecting it once or double-clicking (or double-tapping) to open it in its own window.

  2. Go to File > Print. Or press Ctrl+P (⌘+P on a Mac).

    Printing options for Outlook application.
  3. Select Print to immediately print the email.

    Print preview of an email in the Outlook application.
  4. To choose additional options, select Print Options.

  5. Select the number of pages or copies to print, change the page setup, or use a different printer.

    Additional printing options in the Outlook application.

    To print attachments, select the Print attached files check box. Attachments print to the default printer.

  6. Select Print.

Alternate Way to Print Attachments in Outlook

There are two additional ways to print attachments in the Outlook application.

  1. Open the email with an attachment in a separate window.

  2. Right-click the attachment icon and, from the dropdown menu, select Quick Print.

    Printing an attachment from the attachment dropdown menu.
  3. Alternatively, select the attachment; then, on the ribbon, select Attachments > Quick Print.

    Printing an attachment from the Attachments menu.
  4. The attachment prints on your default printer.