How to Print Email from Outlook or

Get a hard copy to mark, file, or use as a backup

What to Know

  • Outlook Online: Open an email and select the three-dot menu > Print > Print. Enter the print options and select Print again.
  • Outlook app: Open the email. Go to File > Print. Select Print or Print Options. Enter the options and select Print.

This article explains how to print email from Outlook online or the Outlook application. It includes information on how to print email attachments. This article applies to Outlook 2019, 2016, 2013, Outlook for Microsoft 365, and

How to Print an Email From Outlook Online

Every Microsoft Office user should know how to print emails from Outlook and The desktop version also allows you to print email attachments directly from Outlook.

Outlook on the web provides a printer-friendly version of every message without ads and visual clutter. To send a message from Outlook online to your printer:

  1. Open the email message you want to print, then select the three dot menu at the top of

    More commands menu in Outlook
  2. Select Print.

    Print menu in Outlook
  3. The message opens in a new window and is formatted for printing. Select Print.

    Print button in Outlook
  4. In the Printer dialog box, choose the pages to print, the layout or orientation, and the number of copies, then select Print.

    Print button in Outlook

You cannot print all email attachments directly from You must first open each attachment and print them separately.

How to Print From the Outlook App

Follow these steps to print an email using the Outlook email client:

  1. Open the email you want to print, then go to File > Print.

    Alternatively, use the shortcut Ctrl + P on Windows or + P on a Mac to bring up the Print menu.

  2. Select Print to print the email right away, or select Print Options.

    Print button in Outlook
  3. Select the number of pages or copies to print, change the page setup if you want, choose a printer, then select Print.

    Print options in Outlook

    To print attachments, make sure Print attached files is selected. Attachments print to the default printer.

Alternate Ways to Print Attachments in Outlook

There are two additional ways to print attachments in the Outlook desktop application:

  1. Open the email and right-click the attachment icon, then choose Quick Print from the drop-down menu.

    Quick Print menu option in Outlook
  2. Alternatively, select the attachment, then select Attachments > Quick Print on the ribbon. The attachment will print to the default printer.

    Quick Print button in Outlook
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