How to Print Email from Outlook or Outlook.com

Get a hard copy to mark, file, or use as a backup

Coworkers discussing printed page
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There are many reasons to print a hard copy of an email message or one of its attachments. You may want to make notations with a pen, file it with other papers, or use it as a backup of the electronic version. No matter why you want to print an email or an attachment, there are several ways to do it using Outlook or Outlook.com.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; Outlook for Office 365; and Outlook Online.

How to Print an Email in Outlook Online

Outlook on the web (at Outlook.com) provides a printer-friendly version of every message without ads and visual clutter. Sending it to your printer is very simple.

  1. Open the email message you want to print.

  2. Select More commands ().

    More commands menu in Outlook
  3. Select Print.

    Print menu in Outlook
  4. The message opens in a new window and is formatted for printing.

  5. Select Print.

    Print button in Outlook
  6. In the Printer dialog box, choose how to print the email. Select the pages to print, the layout or orientation, and the number of copies.

  7. Select Print.

    Print button in Outlook

If the Print dialog box doesn't open, select File > Print. Or press Ctrl+P (+P on a Mac) and follow the instructions.

How to Print an Email from the Outlook Desktop App

When you print an email using the Outlook email client, you'll see the subject, To and From fields, and the body of the message. Follow these steps to print.

  1. Open the email you want to print, by either selecting it once or double-clicking (or double-tapping) to open it in a separate window.

  2. Go to File > Print. Or press Ctrl+P (⌘+P on a Mac).

  3. Select Print to print the email.

    Print button in Outlook
  4. To choose additional options, select Print Options.

  5. Select the number of pages or copies to print, change the page setup, or use a different printer.

    Print options in Outlook

    To print attachments, select the Print attached files check box. Attachments print to the default printer.

  6. Select Print.

Alternate Way to Print Attachments in Outlook

There are two additional ways to print attachments in the Outlook desktop application.

  1. Open the email with an attachment in a separate window.

  2. Right-click the attachment icon and, from the drop-down menu, select Quick Print.

    Quick Print menu option in Outlook
  3. Alternatively, select the attachment; then, on the ribbon, select Attachments > Quick Print.

    Quick Print button in Outlook
  4. The attachment prints on the default printer.