How to Print Email from Outlook or Outlook.com

Get a hard copy to mark, file, or use as a backup

Every Microsoft Office user should know how to print emails from Outlook and Outlook.com. The desktop version also allows you to print email attachments directly from Outlook.

Instructions in this article apply to Outlook 2019, 2016, 2013, Outlook for Microsoft 365, and Outlook.com.

How to Print an Email From Outlook Online

Outlook on the web provides a printer-friendly version of every message without ads and visual clutter. To send a message to your printer:

  1. Open the email message you want to print, then select More commands () at the top of Outlook.com.

    More commands menu in Outlook
  2. Select Print.

    Print menu in Outlook
  3. The message opens in a new window and is formatted for printing. Select Print.

    Print button in Outlook
  4. In the Printer dialog box, choose the pages to print, the layout or orientation, and the number of copies, then select Print.

    Print button in Outlook

You cannot print all email attachments directly from Outlook.com. You must first download each attachment and print them separately.

How to Print From the Outlook App

Follow these steps to print an email using the Outlook email client:

  1. Open the email you want to print, then go to File > Print.

    Alternatively, use the shortcut Ctrl + P on Windows or + P on a Mac to bring up the Print menu.

  2. Select Print to print the email right away, or select Print Options.

    Print button in Outlook
  3. Select the number of pages or copies to print, change the page setup, choose a printer, then select Print.

    Print options in Outlook

To print attachments, make sure Print attached files is selected. Attachments print to the default printer.

Alternate Ways to Print Attachments in Outlook

There are two additional ways to print attachments in the Outlook desktop application:

  1. Open the email and right-click the attachment icon, then choose Quick Print from the drop-down menu.

    Quick Print menu option in Outlook
  2. Alternatively, select the attachment, then select Attachments > Quick Print on the ribbon. The attachment will print to the default printer.

    Quick Print button in Outlook