Use PowerPoint Slide Finder

Learn to Use This Function to Copy Frequently Used Slides

If your job requires you to create many PowerPoint presentations, there is a good chance that you use the same basic information over and over. PowerPoint Slide Finder is a useful tool to quickly locate a specific slide(s). Then, it is a simple matter to copy this slide to the current presentation, make slight edits if necessary, and off you go.

01
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Getting Started

Select PowerPoint slide that will precede the new slide
Select PowerPoint slide that will precede the new slide. © Wendy Russell
  1. Open the presentation you want to work on.
  2. On the Outline / Slides pane, click on the slide that will precede the slide you will insert.
  3. Choose Insert > Slides from Files...
02
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Browse for the PowerPoint Presentation Using Slide Finder

Browse for the PowerPoint presentation to copy from using slide finder
Browse for the PowerPoint presentation to copy from using Slide Finder. © Wendy Russell

The PowerPoint Slide Finder dialog box opens. Click on the Browse... button and locate the PowerPoint presentation file on your computer, that contains the slide(s) you are looking for.

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Slide Previews Appear in PowerPoint Slide Finder

Slide previews appear in PowerPoint Slide Finder
Slide previews appear in PowerPoint Slide Finder. © Wendy Russell

Once you have selected the correct PowerPoint presentation, slide previews, and corresponding slide names appear in the Slide Finder dialog box.

Note the Keep source formatting check box in the lower left corner of the Slide Finder dialog box. This will come into play later in this lesson.

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Multiple Slide Previews in PowerPoint Slide Finder

Show multiple previews in PowerPoint Slide Finder
Show multiple previews in PowerPoint Slide Finder. © Wendy Russell

To view multiple slide previews while in PowerPoint Slide Finder, click the button for multiple slide previews if it is not already selected.

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Larger Slide Previews in PowerPoint Slide Finder

Larger preview and names of PowerPoint slides in Slide Finder
Larger preview and names of PowerPoint slides in Slide Finder. © Wendy Russell

Another preview option is to view larger versions of individual slides as well as their titles. This makes for easier selection of the correct slide.

06
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Select to Insert One or More Slides Using PowerPoint Slide Finder

Insert slides using PowerPoint slide finder
Insert slides using PowerPoint slide finder. © Wendy Russell

While in the Slide Finder dialog box, you have the option to insert one or more slides or insert all of the slides into the new presentation.

Tip - To select more than one slide to insert, hold the Ctrl key while you click on the individual slides.

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Slides Take on Formatting of New Presentation

Copied slide takes on Design Template of new PowerPoint presentation using Slide finder
Copied slide in takes on Design Template of new PowerPoint presentation using Slide finder. © Wendy Russell

When using PowerPoint Slide Finder, there are two options for slide formatting.

Slide Formatting - Option 1

If you do not check the Keep source formatting box, the copied slide will take on the slide formatting using the design template of the new presentation.

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Slides Retain Formatting of Original PowerPoint Presentation

Copied slide retains original formatting using PowerPoint Slide Finder
Copied slide retains original formatting using PowerPoint Slide Finder. © Wendy Russell

Using Slide Finder is a quick way to apply the design template of another presentation to the new presentation, along with the copied slide.

Slide Formatting - Option 2

To retain the slide formatting of the original slide, make sure to check the box beside the option Keep source formatting. The slides you copy to the new presentation will be identical to the originals.

Frequently used PowerPoint presentations can be located quickly on your computer by adding them to the List of Favorites in Slide Finder. 

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