How to Postpone an Email in Outlook for iOS

How to send an email in Outlook for iOS on your own schedule

iPad with a calendar displaying on the screen.

 Viktor Hanacek/PicJumbo

Is an old friend coming to town — 3 weeks from now? Have you just promised to email a report — next year? Do you prefer not to think of and not to see this message — right now?

If you need or want to get back to an email later and keep your inbox clean and efficient, too (so you do actually get back to these emails, say the flagged ones, in time), what are your options? Archive? Delete?

Instructions in this article apply to Outlook for iOS (iPhone, iPad, and Apple Watch).

Keep Your Inbox Clean and Deal With Emails in Time

What you want is the message removed from your inbox, but only until you need to return to it. How about a tool that returns it for you to the inbox at just the right time?

Outlook for iOS’s scheduling command does just that: it moves mail to a special folder and returns it automatically to your inbox (focused or other) when you need it.

Postpone an Email in Outlook for iOS

To schedule a message for later in Outlook for iOS and have it removed from your inbox until that time:

  1. Long-press the message you want to postpone.

    You can also postpone by swiping; see below for setting this up and how to do it.

    Outlook for iOS showing the inbox and unread emails.
  2. Tap the menu button (⠐⠐⠐) in the message’s toolbar.

    Outlook for iOS showing the options menu.
  3. Tap Schedule from the menu.

  4. Now choose the desired time: Later Today, Tomorrow, Next Week, or Choose a Time.

    Options for scheduling an email in Outlook for iOS.
  5. If you select Choose a Time, scroll through date and time, then tap the checkmark to schedule.

    Selecting a day and time to postpone an email.

Postpone by Swiping

To set up a swiping gesture for scheduling messages in Outlook for iOS:

  1. Tap your email avatar (top left corner) to open up the folder view and tap Settings.

    Folder view in Outlook for iOS.
  2. Tap Swipe Options.

    Outlook settings menu for iOS.
  3. Make sure Schedule is selected for either Swipe Left or Swipe Right:

    Tap the current action for the swiping gesture you would like to use for postponing then tap Schedule.

    Swipe options in Outlook for iOS.
  4. Now, to postpone an email by swiping:

    Swipe left or right (depending on which gesture you set up for scheduling) over the message in the email list.

  5. Choose the desired scheduled time for the message to return.

Find a Postponed Message Before Its Due Time

To open an email that you have scheduled before it has been returned to the Outlook inbox folder:

  1. Open the Scheduled folder for the account that holds the postponed email.

    Folder view in Outlook for iOS.
  2. Find and open the desired message in the list.

    A scheduled email within Outlook for iOS.
  3. You can also use Search to find the desired email; it will include messages from the Scheduled folder.

Unschedule a Message in Outlook for iOS and Return It to the Inbox Instantly

To have an email returned to the inbox instantly (and unschedule its future return):

  1. Find the message you want to move back to the inbox in the Scheduled folder.

  2. Use swiping or the message's menu to bring up the scheduling menu. (See above.)

  3. Select Unschedule (or another time) from the menu.

    Unscheduling a postponed email in Outlook for iOS.